Finance Operations Coordinator

3 days ago

Vancouver, British Columbia, Canada Aura Office Environments Full time
About Aura Office Environments

Aura Office Environments is a leading design-build firm in Vancouver, BC, transforming workspace environments to foster incredible performance. Our purpose is to positively impact people and communities through our work.

Job Overview

We are seeking an experienced Finance Operations Coordinator for a part-time role requiring flexibility with approximately 100 hours per month. The successful candidate will provide essential support to our financial controller and project delivery team.

Key Responsibilities
  • Process AP invoices and employee expense reports in a timely manner, ensuring proper coding and submission through the system for approval.
  • Identify and resolve invoicing discrepancies with Project Coordinators and vendors.
  • Process and reconcile bank and corporate credit card transactions.
  • Manage and file electronic accounting documents.
  • Assist with labor job costing entries, ensuring completeness and posting.
  • Prepare AR invoices as needed and process cash receipts.
  • Maintain customer and vendor records, coordinating with Project Coordinators to ensure subcontractor compliance.
  • Respond to vendor inquiries in a timely and accurate manner.
  • Research and respond to accounting and financial queries.
  • Participate in month-end, quarter-end, and year-end processes, assisting the controller as needed.
  • Assist with system administration of Aura's accounting and project management software.
  • Ensure compliance with company policies and procedures, recommending process improvements when necessary.
Requirements
  • Solid financial acumen, including good understanding of common accounting software and systems.
  • Ability to manage tight deadlines with impeccable attention to detail.
  • Understanding of Canadian financial accounting best practices and law.
  • Strong problem-solving skills to analyze information, identify errors, and determine resolution.
  • Ability to analyze and explain detailed financial information.
  • Strong computer skills, including proficiency with MS Office Suite (Outlook, Excel, Word).
  • Strong written and verbal communication skills.
  • Strong sense of accountability, tenacity, and ability to hold others accountable.
  • 1+ years of experience in an accounting role; construction or job costing environment preferred.
  • Post-Secondary degree, ideally in a relevant field (business, accounting).
What We Offer
  • Competitive hourly rate: $30.00 - $35.00 per hour
  • Value-driven, creative, caring, passionate, and supportive work environment
  • Flexible/hybrid work environment
  • Ongoing career mapping, professional development, and training allowance
  • In-house coaching
  • Employee Assistance Program
  • Quarterly team days and volunteering opportunities/charitable giving
  • Exceptional office perks, meals, and snacks

The ideal candidate will possess excellent organizational and time management skills, with the ability to work independently and collaboratively within a fast-paced team environment. If you are interested in joining our dynamic team, please submit your resume.

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