Office Coordinator
6 months ago
**What will you do as an Office Coordinator?**
Reception Duties
- Perform reception type duties at the front desk area during high traffic times and specific guest visits to ensure a welcoming experience.
- Communicate with staff, vendors, building maintenance and visitors; and act as a resource for general Reception inquiries and information.
- Place weekly orders for healthy snacks and drinks, receive and distribute them into three kitchens daily.
- Ensure common areas (lobby, kitchens and meeting rooms) are tidy, organized and stocked (i.e. supplies, utensils, snacks, etc.).
- Manage office related invoices and expenses through our expense system
- Order office/kitchen/janitorial supplies as needed.
- Execute business card and ID badge requests.
- Assist with shipping tasks to our other offices when required.
Event Coordination
- Participates in the Social/Team Building Committee and coordinates employee events like company lunches for our town hall events, holiday/season events and summer sports league
- Source and partner with food vendors to coordinate catering services and event services for staff meetings, staff appreciation events and leadership meetings.
- Organize local and international holiday customer and remote staff appreciation gifts.
Office and Building Coordination
- Manage building facilities by working with service providers and property management to ensure day to day needs and routine maintenance and repairs are completed and managing the service contracts/agreements.
- Act as a liaison between staff and building operations to address unexpected servicing issues that arise and updating internal ticketing systems to reflect work orders.
- Certify new hire training completion by evaluating OHS scores and ensuring that acceptable percentages are reached as part of the onboarding requirements.
- Communicate and partner with subtenants on building policies and guidelines.
- Participates in office remodeling initiatives at HQ such as hoteling desk changes, office expansion and renovations as acting as the primary site contact and communicator to employees.
- Active member of the Health & Safety Committee, and acting as a Fire Safety Deputy Floor Warden and main LMI contact in the carrying out of yearly fire drills and fire safety training.
**What do you need to be successful?**:
- Minimum 3 years of relevant office coordination experience including reception.
- Strong background in partnering with external stakeholders such as property management, third party trades and/or subtenants.
- Previous experience organizing large company staff events.
- Exceptional verbal and written communication skills with proficiency using Microsoft Office, Gmail, Google docs and/or Google Calendar.
- Exceptional organizational and prioritization skills.
- Professional appearance and excellent phone manner.
- Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude.
- Willing to learn and take initiative to solve problems; considers issues in perspective
- Ability to meet deadlines and to work autonomously and as part of a team.
- Meets work demands and expectations in an efficient and effective manner.
- First aid certification is an asset.
Salary Range: $48,800 - $61,000 - $69,540
Expected Salary: Our typical hiring range will be +/- 10% of the midpoint listed above. Factors influencing this decision include qualifications and market conditions for the role.
**How to submit your interest?**:
**Why being inclusive is important to us?**:
At LMI Technologies, we are an Equal Opportunity employer and we value the diversity of the people we hire and serve. We strive to build and grow our team that fosters variety in backgrounds, perspectives, experiences and skills. We embrace inclusiveness in our workplace, so we can utilize each person’s talents and strengths.
vN5Cwo1B9T
-
Office Manager
6 months ago
Vancouver, Canada Earls Head Office Full timeAbout Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...
-
Project Coordinator
2 months ago
Vancouver, Canada Heritage Office Furnishings Full timeHeritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...
-
Financial Operations Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Aura Office Environments Full timeAccounting Administrator Role OverviewAura Office Environments is seeking a highly skilled Accounting Administrator to join our team on a part-time basis. This role will be instrumental in providing essential support to our financial controller and project delivery team.About the RoleThe Accounting Administrator will be responsible for processing AP...
-
Office Coordinator
4 weeks ago
Vancouver, British Columbia, Canada RAJEEV KAPUR NOTARY PUBLIC INC Full timeOffice Coordinator Job DescriptionAt RAJEEV KAPUR NOTARY PUBLIC INC, we are seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also schedule and confirm appointments, answer telephone calls and...
-
Financial Operations Coordinator
7 days ago
Vancouver, British Columbia, Canada Aura Office Environments Full timeAbout the RoleThe Accounting Administrator plays a pivotal role in ensuring the seamless processing of financial transactions and maintenance of accurate records for Aura Office Environments.ResponsibilitiesProcess AP invoices and employee expense reports in a timely manner, ensuring proper coding and submission through the system for approval;Identify and...
-
Office Coordinator
2 months ago
Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a highly skilled Office Coordinator to join our team at beBee Professionals in Vancouver. As a key member of our support staff, you will be responsible for coordinating office operations, providing administrative support, and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Coordinate office operations, including...
-
Office Coordinator
4 weeks ago
Vancouver, British Columbia, Canada Excellent Vision Full timeJob Title: Office CoordinatorAbout the Role: At Excellent Vision, we are seeking an organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient work environment.Key Responsibilities:Open and distribute mail and other...
-
Office Coordinator
6 months ago
Vancouver, Canada Quartech Systems Ltd Full timeQuartech is an IT solutions and consulting company located in beautiful British Columbia, with offices in Victoria and Vancouver. With over 35 years of IT sector experience we provide customized technology solutions, design and develop software, technology integration, and end-to-end Cloud Solutions on the MS Dynamics 365 platform. Quartech works in Agile...
-
Office Coordinator
7 months ago
Vancouver, Canada SRK Consulting Full timeThe primary role is to support general operation of the Vancouver office; duties will vary, but at a minimum, will include the following: - General coordination of all office-related activities. - Reception services (answering phones, greeting clients, organizing couriers, etc.). - Coordinating general office maintenance including liaising with various...
-
Office Coordinator
3 months ago
Vancouver, Canada LIV Design Studio Full timeLIV Design Studio is an award-winning multi-disciplinary design firm located in Vancouver. Since our inception in 2012, we have become one of the most trusted and recognized interior design firms both locally and internationally. We have completed projects from Vancouver to Toronto and as far away as London and Hong Kong. Join our team at LIV Design Studio...
-
Office Coordinator
6 months ago
Vancouver, Canada Spexi Full timeAt Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...
-
Supply Chain Coordinator
6 months ago
Vancouver, Canada Earls Head Office Full timeAre you a resourceful problem solver who loves a good challenge and thinking outside the box? Do you like orchestrating projects and managing timelines? If you do, we are looking for you! Earls Kitchen + Bar is hiring a Supply Chain Coordinator to join our Procurement + Supply Chain Department. In this role, you will be responsible for the logistics and...
-
Office Coordinator
3 weeks ago
Vancouver, British Columbia, Canada THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS Full timeAbout UsTHAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS is a dynamic organization that values teamwork and collaboration.Job SummaryWe are seeking an experienced Administrative Assistant to join our team as an Office Coordinator. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth...
-
Office Coordinator
5 days ago
Vancouver, British Columbia, Canada G&S Auto Care Ltd. Full timeAt G&S Auto Care Ltd., we are seeking an Office Coordinator to join our team. This is a fantastic opportunity for someone who enjoys administrative work and wants to take their career to the next level.The salary for this role is estimated to be around $45,000 per year, depending on location and experience.About the Role:We are looking for an experienced...
-
Office Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Spectrum Management Ltd. Full timeSpectrum Management Ltd. is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will play a key role in ensuring the smooth day-to-day operation of our office.Job DescriptionThe successful candidate will be responsible for:Scheduling and Confirming Appointments: You will be responsible for scheduling and confirming...
-
Office Coordinator
4 weeks ago
Vancouver, Canada Swim Recruiting Full timeThe Office Coordinator will work full-time Mon-Fri at a beautiful corporate headquarters in Vancouver. Working for a very successful, stable, and well-established global company in a unique and exciting industry. Fun, fast-paced, and dynamic corporate culture.Who- the Company: Our client has a long history of creating successful products that are sold...
-
Office Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Beazu Wholesale Full timeBeazu Wholesale is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office.About the JobThis is a permanent position working 30-40 hours per week. The successful candidate must be fluent in English and have excellent communication skills.Job...
-
Administrative Officer
3 weeks ago
Vancouver, British Columbia, Canada K-VET PETCARE CANADA INC Full timeAbout K-VET PETCARE CANADA INCAt K-VET PETCARE CANADA INC, we are committed to providing exceptional service and care to our clients. As an Administrative Officer - Office Coordinator, you will play a key role in supporting our team and ensuring the smooth operation of our office.Estimated Salary: $60,000 - $80,000 per yearJob DescriptionWe are seeking a...
-
Office Coordinator
6 months ago
Vancouver, Canada NetApp Full time**If you run toward knowledge and problem-solving, join us**: In a world of cloud complexity, NetApp simplifies. Our customers are looking for a more unified and secure multicloud experience, and we provide the services, infrastructure and expertise they need to achieve it. If you want to have a real impact, NetApp is the place for you. You’ll make a...
-
Office Coordinator
6 months ago
Vancouver, Canada Burrard International Full time**SUMMARY** The Office Coordinator at Burrard International is an important member of the head office team who stewards our friendly, fun, collaborative culture and ensures that the office runs efficiently. This role welcomes guests to our downtown Vancouver office and as such works full-time and onsite. Someone who is friendly, motivated, organized, and...