Administrative Coordinator

3 weeks ago

Old Toronto, Canada Canadian Marketing Association Full time

About Us:

The Canadian Marketing Association (CMA) is the leading voice of the marketing profession in Canada, dedicated to championing marketing’s significant impact. We empower our members to excel through professional development, thought leadership contributions, networking opportunities, and by bolstering a robust regulatory climate for business success.

Role Overview:

The Administrative Coordinator (CEO & Council, Committee) at CMA plays a pivotal role in supporting the Association’s CEO, the CMA Council and the CMA Committee community of senior marketers and members of the CMA. This position requires a service and member-oriented individual, who’s a great relationship-builder.

You’re well suited to the opportunity if you have a strong attention to detail, take initiative, thrive in a collaborative and evolving environment, and you’re committed to delivering exceptional support for diverse stakeholders across a range of administrative and project management tasks.

Key Responsibilities:

  • Support marketing and community meeting and event coordination, as well as the management of the CEO’s calendar.
  • Organize and attend meetings with volunteer groups, ensuring seamless communication and efficient gathering of stakeholders.
  • Preparation of CEO, Council and Committee meeting materials, capturing detailed meeting notes, developing minutes post-meeting, and following up on action items with relevant stakeholders.
  • Maintain accurate records of attendance, member engagement, and contacts for effective follow-up and engagement strategies.
  • Collaborate with other teams to support deliverables in web/database updates and event organization and content delivery.
  • Develop and manage briefing notes, presentation materials, and marketing content to support CMA's vision and objectives.
  • Support the CEO in project coordination, drafting reports, presentations, Board and Member Relations and administration.
  • Accommodate varied tasks and duties as the need arises, showcasing adaptability and a proactive approach.

Skills and Qualifications:

  • A background in administration with exposure to marketing functions.
  • Proven organizational skills, strong attention to detail, and competency in managing calendars and multiple projects.
  • Outstanding communication skills, including excellent writing and editing abilities.

·       Proficiency in Microsoft Office, Excel, PowerPoint, Canva, and project management and CRM platforms (D365).

  • Strong interpersonal skills, capable of fostering collaboration and delivering projects that meet or exceed expectations.
  • Exceptional time management capabilities coupled with demonstrated experience managing projects, and a proven ability to navigate member and stakeholder relations with a positive, service-oriented attitude.
  • Team-oriented mindset with a genuine desire to support colleagues and members to achieve collective success.
  • Professionalism and experience in managing and delivering multiple priorities succinctly.
  • Ability to handle confidential materials exercising discernment and discretion.
  • An open and adaptable disposition, willing to embrace a variety of tasks in a changing environment.
  • A minimum of 2-4 years of related experience in an administrative role with responsibilities related to project management, marketing or coordination.

Preferred but not required qualifications:

Education: University or college degree

Knowledge: Sound understanding of government at provincial and federal levels, and familiarity with current trends and developments in politics and public policy.

Language: Bilingualism (English/French) would be an asset.

Interested candidates who are looking to contribute to the vibrant and growing field of marketing are invited to submit their cover letter and resume to careers@thecma.ca In your cover letter, please share why you’re excited about the opportunity and joining the CMA, and why you think you’re a great fit

CMA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in the recruitment process. Please contact careers@thecma.ca if you require special accommodations throughout the interview process.

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