Administrative Assistant

3 weeks ago

Lower Sackville, Nova Scotia, Canada Rosecrest Communities Full time

Under the direction or supervision of the Director of Care, the Administrative Assistant is responsible for creating a human habitat and providing care and services to meet the needs of the elders. The Administrative Assistant is committed to alleviating the three plagues of loneliness, helplessness, and boredom through facilitating small unexpected pleasures in the day to day life of the residents, and by surrendering institutional routines. This is based on the established policies and procedures, Philosophy, Mission, Vision & Values of Rosecrest Communities and the Eden AlternativeTM, the Administrative Assistant works cooperatively and respectfully with residents, coworkers, families, visitors and volunteers to create a positive and pleasant environment in our community.

PERFORMANCE REQUIREMENTS

DELIVERY OF CLIENT SERVICES & FINANCES

  • Assists in the delivery of quality resident care, as it pertains to resident admissions and needs
  • Completes and maintains supply of relevant forms for admissions including admission packages, lease agreements, consent forms.
  • Completes appropriate forms when resident reaches age of 65 years and submits to NS Pharmacare Program.
  • Assembles new financial file and entering in RIMA/forwards to Head Office.
  • Sets up a process for timely review of admission packages and Lease Agreements with accepted admissions/families. Ensure ALL financial paperwork is completed prior to admission or notifies all parties the admission must be delayed.
  • Faxes notification to MSI with information on admissions.
  • Faxes Resident Account Charge application to Lawtons on all new admissions.
  • Provides administrative and clerical support to the Accounts Receivable department in the maintenance of accounts.
  • Manages day-to-day Resident Trust. Maintains the ledgers, disburses cash to residents from their accounts, receives payments from residents and families and processing receipts. Prepares monthly balance report and submits report to A/R department.
  • Reconciles the facility Petty Cash. Prepares monthly balance report and submits report to A/R Department.
  • Monitors resident personal spending and informs residents and families of any spending limits that need to be put in place to avoid residents having negative balances in their comfort allowance accounts. Notifies the resident's POA/Responsible Person when funds are needed to replenish the resident's Trust Account.
  • Reviews Advanced Foot Care and Hair Care invoices at months end. Enters charges to RIMA accordingly.
  • Runs INR report from Catalyst at months end and charges to RIMA accordingly.
  • Enters AllPoints (Sagewood)/ East Hants Community Rider (Magnolia) Invoice on spreadsheet at months end using proper coding. Sends to A/R department once completed.
  • Enters all Invoices to OnBase after appropriately coding.
  • Attends monthly A/R meeting to discuss any outstanding issues.

DOCUMENT MANAGEMENT

  • Maintain well organized filing systems that permits easy reference and rapid retrieval of information.
  • Remain aware of and update schedules, schedule meetings, coordinate calendars.
  • Provide accurate word-processing support by composing and/or editing a variety of documents including highly confidential material.
  • Maintain licensing binder and documents with help of Director of Care.
  • Take and distribute minutes for all meetings. (JOSH, Cottage Meetings, Professional Practice, etc.)
  • Complete Financial Admission paperwork for new Residents with SDM / POA.
  • Maintain confidential records and files.
  • Research and assist with the preparation of policies and procedures.
  • Review and edit documents.

ORGANIZING AND SCHEDULING

  • Assist with organizing meetings and/or special events.
  • Special organizational and research projects as directed.
  • Ordering of office supplies
  • Coordinate repairs to office equipment

QUALITY IMPROVEMENT

  • Actively participates in quality initiatives including but not limited to; monitoring, data collection, planning and evaluating.

SAFETY

  • Work to create a culture of safety for all.
  • Ensure safe operation and maintenance of equipment.

EMERGENCY PLANNING

  • Know and adhere to Fire, Emergency & Security policies and procedures.

COMMUNICATION

  • Use a positive and respectful tone of voice when conversing with residents, families and staff.
  • Proficient in verbal, written and electronic forms of communication.

CONFIDENTIALITY

  • Maintains confidentiality of all personal and health information for staff and Residents of Rosecrest Communities

CREATING A HUMAN HABITAT

  • Maintain safety of the resident environment
  • Organize resident environment to accommodate personal choice and independence.
  • Actively participate in Resident committees or programs

EDUCATION

  • Attend and actively participate in educational and mandatory programs in order to increase personal knowledge and abilities.
  • Maintain up to date records on Surge Learning for all staff

QUALIFICATIONS

1. Minimum 5 years of secretarial and/or clerical work experience and good grasp of English usage, spelling, grammar and punctuation - or equivalent.

2. Knowledgeable and proficient use of personal computer.

3. Proficient in Microsoft Office programs (Microsoft Word and Excel.)

4. Candidate must be very organized and able to prioritize tasks.

5. Ability to perform secretarial and clerical duties with deliberate speed and accuracy without immediate and constant supervision.

6. Candidate must be friendly, personable and able to build harmonious working relationships with residents, co-workers and the general public.

7. Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.

HOURS OF WORK

Rosecrest Communities provides service 24 hours a day, 7 days a week. Hours of work will reflect operational requirements with the goal of providing safe Resident care

  • Administrative Assistant

    1 day ago

    Lower Sackville, Nova Scotia, Canada 019979 Hub International Quebec Limited Full time

    About the RoleThe Technical Assistant plays a vital role in providing administrative support to a team of Property and Casualty insurance brokers at 019979 Hub International Quebec Limited. This position requires a detail-oriented individual who can master various administrative tasks and provide exceptional support to the team.Key ResponsibilitiesMaster the...

  • Property and Casualty Administrative Assistant

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada 019979 Hub International Quebec Limited Full time

    Join the team at HUB International Quebec LimitedOur extensive network across North America provides a dynamic, competitive, and nurturing work atmosphere. At HUB, we prioritize the growth and development of our employees, ensuring they have the tools and opportunities to succeed.Why choose HUB?We cultivate an entrepreneurial spirit that enables our team...

  • Office Administration Specialist

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada J.P Developements Ltd Full time

    Position OverviewWe are seeking a dedicated Administrative Officer to manage and enhance our office operations at J.P Developments Ltd. This role is crucial in ensuring the smooth functioning of our administrative processes.QualificationsEducation: Completion of secondary school is required.Experience: Previous experience in an administrative role is...

  • Office Administration Specialist

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada J.P Developements Ltd Full time

    Position OverviewWe are seeking a skilled Administrative Officer to enhance our operational efficiency at J.P Developments Ltd. This role is crucial in managing various administrative functions within our construction firm.Educational RequirementsCompletion of secondary school diploma is mandatory.Work EnvironmentThe successful candidate will work in a...

  • Office Administration Specialist

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada J.P Developements Ltd Full time

    Position OverviewWe are seeking a dedicated Administrative Officer to enhance our operational efficiency at J.P Developments Ltd. This role is crucial in managing various administrative functions within our construction company.Educational RequirementsCompletion of secondary (high) school graduation certificate is required.Work EnvironmentThe position is...

  • Property and Casualty Assistant

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada 019979 Hub International Quebec Limited Full time

    Join our dynamic team at HUB InternationalAs part of a vast network of over 535 offices across North America, we provide a dynamic, competitive, and nurturing work atmosphere. At HUB, we are dedicated to fostering our employees' growth, offering ample opportunities for professional development.Why choose HUB?We cultivate an entrepreneurial spirit that...

  • Rehabilitation Assistant

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada Lifemark Health Group Full time

    Physiotherapy AssistantCompany: Lifemark Health GroupEmployment Type: Permanent Full-TimeWork Schedule: Monday – FridayAre you eager to join a vibrant team of healthcare professionals and contribute to a high standard of care? If this aligns with your aspirations, consider the role of Physiotherapy Assistant at Lifemark Health Group, a leading organization...

  • Physiotherapy Assistant

    24 hours ago

    Lower Sackville, Nova Scotia, Canada Lifemark Full time

    Job Summary:We are seeking a highly skilled and motivated Physiotherapy Assistant to join our team at Lifemark - CORE Physiotherapy & Rehabilitation Centre. As a Physiotherapy Assistant, you will play a vital role in providing exceptional patient care and supporting our physiotherapists in delivering high-quality services.Key Responsibilities:Assist...

  • Financial Assistant

    2 days ago

    Lower Sackville, Nova Scotia, Canada Advance Plus Tech Solutions Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Bookkeeping Specialist to join our team at Advance Plus Tech Solutions Inc. As a Bookkeeping Specialist, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial statements, and performing various accounting tasks.Key ResponsibilitiesFinancial...

  • Employee Services Manager

    2 days ago

    Lower Sackville, Nova Scotia, Canada Advance Plus Tech Solutions Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Administrator to join our team at Advance Plus Tech Solutions Inc. As a key member of our HR department, you will be responsible for providing administrative support and ensuring the smooth operation of our human resources functions.Key ResponsibilitiesAdministrative...

  • Human Resources Coordinator

    2 days ago

    Lower Sackville, Nova Scotia, Canada Advance Plus Tech Solutions Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Administrator to join our team at Advance Plus Tech Solutions Inc. As a key member of our HR department, you will be responsible for providing administrative support and ensuring the smooth operation of our human resources functions.Key ResponsibilitiesAdministrative...

  • Licensed Practical Nurse

    1 week ago

    Lower Sackville, Nova Scotia, Canada Northwood Full time

    Join the Northwood teamNorthwood is currently accepting applications from LPNs to join our long term care team in Ivy Meadows -SackvilleResponsibilities:Resident checks and rounds (including, but not limited to vitals, breathing, incontinent round, safety rounds, narcotic, charting)Medication administration (includes processing Doctor's orders)Resident...

  • Insurance Support Specialist

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada 019979 Hub International Quebec Limited Full time

    Become a valued member of HUB InternationalOur extensive network across North America, comprising over 535 offices, provides a dynamic, competitive, and nurturing work atmosphere. At HUB, we prioritize the growth and development of our employees, ensuring a bright future.Why choose HUB?We cultivate an entrepreneurial spirit that enables our team members to...

  • Healthcare Professional

    21 hours ago

    Lower Sackville, Nova Scotia, Canada Northwood Full time

    Job Title: Licensed Practical NurseJob Summary:We are seeking a skilled and compassionate Licensed Practical Nurse to join our team at Northwood. As a key member of our healthcare team, you will be responsible for providing high-quality patient care and support to our residents.Responsibilities:Conduct resident checks and rounds, including vital signs,...

  • Technical Support Specialist

    1 day ago

    Lower Sackville, Nova Scotia, Canada 019979 Hub International Quebec Limited Full time

    About the RoleThe Technical Assistant plays a vital role in providing administrative support to a team of Property and Casualty insurance brokers at 019979 Hub International Quebec Limited. This position requires a detail-oriented individual who can master various administrative tasks and provide exceptional support to the team.Key ResponsibilitiesMaster the...

  • Physiotherapy Care Coordinator

    24 hours ago

    Lower Sackville, Nova Scotia, Canada Lifemark Full time

    About LifemarkLifemark is a leading healthcare management organization dedicated to delivering exceptional patient care and outcomes. Our team of industry experts is passionate about making a positive impact on the lives of our clients.Job SummaryWe are seeking a highly motivated and detail-oriented Physiotherapy Assistant to join our team at Lifemark. As a...

  • Physiotherapy Support Professional

    21 hours ago

    Lower Sackville, Nova Scotia, Canada Lifemark Full time

    About LifemarkLifemark is a leading healthcare management organization dedicated to delivering exceptional patient care and outcomes. Our team of industry experts is passionate about making a positive impact on the lives of our clients.Job SummaryWe are seeking a highly motivated and detail-oriented Physiotherapy Assistant to join our team at Lifemark. As a...

  • Practical Nurse Specialist

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada Northwood Full time

    Join the Northwood Team Northwood is seeking dedicated Practical Nurses to become part of our compassionate team. Key Responsibilities: Perform regular resident assessments and monitoring Administer prescribed medications Deliver personal care services to residents Assist residents, families, and healthcare personnel Manage routine tasks and...

  • Library Access Services Coordinator

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada Mount Allison University Full time

    Position OverviewMount Allison University is seeking a dedicated and flexible Access Services Assistant for the R.P. Bell Library. This role involves collaborating with the Head of Access Services and Interlibrary Loan, contributing to the daily functions of the Access Services Department. The Access Services Assistants are essential in delivering...

  • Library Access Services Coordinator

    3 weeks ago

    Lower Sackville, Nova Scotia, Canada Mount Allison University Full time

    Position OverviewMount Allison University is seeking a motivated and flexible individual for the role of Access Services Assistant within the R.P. Bell Library. This position reports to the Head of Access Services and Interlibrary Loan and involves collaboration within a dynamic team. The Access Services Assistant is responsible for the daily operations of...