Bookkeeper / Administrative Assistant

1 month ago

Montreal, Quebec, Canada BFL CANADA Risk and Insurance Full time

We are looking for a Bookkeeper/Administrative Assistant to Support our Chief of Staff in our Montreal office

Reporting to the Chief of Staff of the LORENZETTI Group of companies, you will be responsible to offer support for all companies that fall under the LORENZETTI brand.

If you are looking for a dynamic work environment with a growth mindset, you will love working among our team

Your day as a Bookkeeper/Administrative Assistant

Manage the maintenance of the real estate properties under the LORENZETTI umbrella.
Work in conjunction with the bookkeeper and accounting team to ensure daily and monthly financials are up to date.
Follow-up on approval of all invoices for all real estate projects.
Prepare and submit expense reports.
Compose, format, and edit letters, non-technical and business documentation, memos, and reports from draft to client-ready stage in both official languages, when required.
Organize on-site and off-site meetings and events, including logistics (communications, rentals, meals, equipment, materials, RSVPs, and travel, when required).
Coordinate and participate in meetings and events related to the Chief of Staff's office.
Ensure follow-ups are done in a timely manner to keep all files up to date at all times.
Handle incoming phone calls and collect and distribute incoming mail.
Maintain a close and highly responsive relationship with the Chief of Staff.
Work in tandem with the Chief of Staff to document strategic direction and ensure follow-up with stakeholders is performed in a timely fashion.
Attend Board meetings, take minutes, and ensure prompt distribution of same to all Board members.
Follow an organized filing/document management process for electronic and paper documents.
Assist in building the Customer Relationship Management (CRM) model for all companies under the LORENZETTI umbrella and keep it updated at all times.
Manage housekeeping staff.
Act as a backup to the Chief of Staff for holiday periods and when needed for an overflow of functions.
Exhibit the utmost discretion to protect the integrity and confidential nature of all matters and conversations that you are privy to, be they written or verbal in nature (a Non-Disclosure Agreement will be a mandatory document that must be signed).
Participate in various projects and other related tasks, as needed.

Our Ideal Candidate
5 to 10 years of experience in a similar role.
College diploma in Administration and/or Accounting
Seasoned professional capable of working in a family environment.
Capable of working under pressure with tight deadlines.
Excellent customer support and exceptional follow-through skills.
Ability to work independently and within a team on special and ongoing projects.
Bilingual with strong verbal and written communication skills in French and in English as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Québec.
Excellent knowledge of the MS Office Suite (Excel, Outlook, and Word).
Knowledge of Quickbooks and/or other accounting program.
Strong analytical and problem-solving skills.
Effective time management and organizational skills.
Flexible to work after hours, as needed to support in occasional events.

More about us

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

We welcome and encourage applications from people with diverse abilities. BFL CANADA is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking, and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

#LI-Hybrid

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada BFL Canada Full time

    Bookkeeper/Administrative Assistant Position in a Dynamic Office EnvironmentAs a key member of the BFL Canada team, you will provide administrative and bookkeeping support to our organization.ResponsibilitiesManage and maintain accurate financial records and reports.Coordinate with the accounting team to ensure seamless financial operations.Process and...

  • Legal Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position: Legal Administrative Assistant in Labor LawTOTEM recruteur de talent is representing a prestigious law firm seeking a dedicated Legal Administrative Assistant with a focus on labor law for their Montreal location. This role offers an excellent opportunity to enhance your expertise in a supportive environment surrounded by seasoned...

  • Financial Bookkeeping Expert

    2 weeks ago

    Montreal, Quebec, Canada Richter Full time

    About Richter:Richter is a premier Business | Family Office dedicated to providing strategic insights on financial and business matters to entrepreneurs and affluent families. With nearly a century of expertise, we deliver a comprehensive approach to ensure long-term success for our clients. Our multidisciplinary team is committed to innovation, creating...

  • Legal Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Recrute Action Inc. Full time

    Position OverviewWe are seeking a skilled Legal Administrative Coordinator to provide essential support within our legal department. This role involves managing various administrative tasks to ensure the smooth operation of legal processes.Key ResponsibilitiesMail Management: Open and distribute both regular and electronic incoming correspondence and...

  • Administrative Assistant

    3 weeks ago

    Montreal, Quebec, Canada M Rentals Full time

    Company Description M Rentals Montréal is a young and dynamic company passionate about the real estate market. Our team specializes in residential and commercial rentals in Montréal and surrounding regions. With hundreds of listings, we work hard to provide the best service to all our clients. We make the rental process quick and easy, ensuring a smooth...

  • Administrative Support Specialist

    2 weeks ago

    Montreal, Quebec, Canada pvtistes Full time

    Explore Opportunities in the Beverage SectorAre you enthusiastic about the world of beverages? Become an integral part of a dynamic industry in Quebec. We are seeking a proactive, self-sufficient, and approachable individual for an administrative support position. The perfect candidate will possess excellent collaboration skills, a readiness to acquire new...

  • Administrative Support Specialist

    2 weeks ago

    Montreal, Quebec, Canada pvtistes Full time

    Explore a Dynamic Sector in QuebecAre you enthusiastic about the world of wine and beverages? Become a vital part of a flourishing industry in Quebec. We are in search of a proactive, self-sufficient, and personable individual for an administrative support position. The perfect candidate will possess strong collaborative abilities, a keen desire to learn,...

  • Administrative Support Specialist

    2 weeks ago

    Montreal, Quebec, Canada pvtistes Full time

    Explore a Dynamic Sector in QuebecIf you are enthusiastic about the world of beverages, consider contributing to a flourishing industry in Quebec. We are in search of a dedicated, self-sufficient, and personable individual for an administrative support position. The ideal candidate will possess excellent collaboration abilities, a strong eagerness to learn,...

  • Assistant(e) en comptabilité et administration

    2 weeks ago

    Montreal, Quebec, Canada Coopcarbone Full time

    We are seeking a dedicated and enthusiastic individual to become a vital member of our administrative team at Coop Carbone, a cooperative focused on sustainability. Our organization operates within carbon markets and various sectors including energy, agriculture, and transportation, emphasizing collaborative initiatives. The ideal candidate will possess...

  • Finance Administrative Specialist

    2 weeks ago

    Montreal, Quebec, Canada Astucemedia Full time

    Company OverviewAstucemedia is a prominent global provider of cutting-edge creative and software solutions for real-time data visualization across various platforms, including live television, studios, museums, immersive experiences, and sports venues. Our innovative software and services significantly enhance augmented reality graphics, virtual...

  • Bookkeeping Associate

    2 weeks ago

    Montreal, Quebec, Canada Collège d'études Ostéopathiques Full time

    Finance Assistant Position OverviewWe are seeking a dedicated Finance Assistant to join our team at Collège d'études Ostéopathiques. This role is essential for maintaining accurate financial records and supporting our accounting operations.QualificationsEducation: Completion of a college program or equivalent diploma lasting between 3 months to less than...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada CB Canada Full time

    Administrative Assistant Position in a Dynamic EnvironmentAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our clients and colleagues.Main...

  • Administrative Reception Specialist

    2 weeks ago

    Montreal, Quebec, Canada Ortho NDG Full time

    Position OverviewAs an Administrative Reception Specialist at Ortho NDG, you will play a crucial role in ensuring smooth operations and exceptional service delivery. Your responsibilities will encompass a variety of administrative and customer service tasks.Key ResponsibilitiesGreeting Visitors: Welcome clients and direct them to the appropriate contacts or...

  • Legal Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Recrute Action Inc. Full time

    Position OverviewWe are seeking a dedicated and detail-oriented Legal Administrative Coordinator to support our legal team at Recrute Action Inc. This role is essential in ensuring the smooth operation of our legal office.QualificationsEducation: Completion of a college, CEGEP, or equivalent non-university certificate or diploma program lasting 1 to 2...

  • Accounting Specialist

    2 weeks ago

    Montreal, Quebec, Canada MNP Full time

    Position OverviewRole SummaryWe are seeking a skilled Bookkeeper to become an integral part of our innovative team at MNP, a leading provider of Cloud Accounting Services. In this role, you will leverage advanced technology to deliver comprehensive financial services to our clients, encompassing accounts payable, accounts receivable, bookkeeping, financial...

  • Senior Legal Assistant in Litigation

    2 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Senior Legal Assistant - Prestigious International Law FirmWe are looking for a skilled legal assistant with extensive knowledge in litigation to provide support to two attorneys in their daily operations at a distinguished international law firm.Key Responsibilities:Prepare standard litigation documentation;Draft legal papers from handwritten notes,...

  • Administrative Assistant

    3 weeks ago

    Montreal, Quebec, Canada Tidan Inc. (Tidan Hospitality & Real Estate Group) Full time

    Workplace: 1610 Sherbrooke St W, Montreal, Quebec H3H 1E1Status: Full-timeSalary: Starting from 55,000$ based on experienceReporting to the Property Manager, the administrative assistant / receptionist is responsible for providing efficient and accurate administrative support in the building's administrative operations. You will ensure smooth functioning of...

  • Accounting Specialist

    2 weeks ago

    Montreal, Quebec, Canada MNP Full time

    Position OverviewRole SummaryWe are seeking a skilled Bookkeeper to become an integral part of our innovative Cloud Accounting Services team at MNP. Our firm leverages advanced technology to provide a comprehensive range of financial services to our clients, encompassing accounts payable, accounts receivable, bookkeeping, financial reporting, and payroll...

  • Accounting and Administrative Specialist

    2 weeks ago

    Montreal, Quebec, Canada NCCR RNA & Disease Full time

    About NCCR RNA & DiseaseNCCR RNA & Disease is a leading organization focused on innovative research in the fields of RNA biology and disease. We are dedicated to fostering a collaborative environment that supports the growth and development of our team members.Position OverviewWe are currently seeking an Accounting and Administration Technician to join our...

  • Accounting and Administrative Specialist

    2 weeks ago

    Montreal, Quebec, Canada NCCR RNA & Disease Full time

    NCCR RNA & Disease is a leading organization focused on advancing research in the fields of RNA and disease. We are dedicated to supporting our team members throughout their professional journey.Position OverviewWe are currently seeking an Accounting and Administration Technician to join our dynamic team. This is a permanent role based in Montreal.Key...