Legal Administrative Assistant
2 months ago
Clark Wilson LLP is Hiring a Legal Administrative Assistant
How You'll Help Us Better Serve Our Clients
Clark Wilson LLP is seeking a Legal Administrative Assistant for a 3-month contract with the possibility of an extension. You'll play a vital role in the growth and success of our Estates & Trusts focused practice group. You'll streamline our lawyers' schedules by attending to court arrangements, assisting with preparing court documents, and managing multiple aspects of client communication.
Are you a recent graduate of a Legal Administrative Assistant program? This role offers a fantastic opportunity to gain valuable experience and grow within a supportive, collaborative team dedicated to helping you succeed every step of the way.
What You'll Be Doing
Every day will bring new and exciting opportunities to learn and grow, but below are some of the regular tasks you can expect to work on:
- communicating with clients and potential clients and handling clients requests;
- contacting clients for scheduling and information gathering;
- prepare and send invoices to clients;
- respond to billing-related inquiries from clients as needed;
- preparing estate planning documents and reports for execution by clients;
- preparing documents routinely used in estate administrations;
- assisting with the organization and maintenance of estate, trust and corporate documents and records;
- preparing reporting letters and invoices to clients;
- scheduling court appointments;
- managing lawyers' busy calendar and active file list;
- preparing items to be couriered and assisting with banking and financial tasks;
- liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
- general administrative duties as required.
How You'll Be a Great Fit for This Role
- graduate of a recognized Legal Administrative Assistant program or relevant experience;
- excellent verbal and written communication skills;
- a client-centered approach with the commitment to providing outstanding service;
- strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
- excellent organizational skills and attention to detail;
- the ability to prioritize a high volume of tasks and competing priorities;
- the ability to follow instructions and adhere to strict deadlines;
- the ability to exercise sound judgment, discretion and confidentiality and to adapt to changing demands.
The Exciting Extras
In addition to a competitive salary of $28.00 per hour plus vacation pay, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:
- Flexible working arrangements;
- Opportunities to give back to your community through firm initiatives; and
- Friday night socials, tasty treat days (the last one was Earnest Ice Cream), off-site social events, and team-building events throughout the year.
Who We Are
Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We're consistently recognized by the media and business community for our professional excellence.
Our team consists of over 300 professionals serving some of the most recognizable brands in the world. Together, we've created a special culture, recognized by Great Place to Work as one of the best in Canada, that we'd love to share with you.
How to Apply
Click the blue "apply" button to submit your application.
Clark Wilson is an equal-opportunity employer and advocate. This is not a statement we take lightly; it is part of who we are. We don't just celebrate diversity, we rely on it to cultivate our culture, provide new perspectives, and grow our collective wisdom.
If you'd like to discover a little more about Clark Wilson and what it's like to work with us, click here to visit our careers page.
We thank all applicants for their submissions, however, only those selected for an interview will be contacted.
Our firm operates from the traditional, ancestral, and unceded territory of the Sḵwx̱wú7mesh (Squamish), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), and xwməθkwəy̓əm (Musqueam) Nations
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