Workforce Coordinator

12 hours ago

Bedford, Quebec, Canada Shannex Full time

Seeking a Workforce Coordinator to process employee status changes, coordinate onboarding, and ensure accurate staff scheduling and payroll.

We are looking for a detail-oriented and organized individual to join our Transitional Care team at Hogan Court. As a Workforce Coordinator, you will be responsible for processing employee status changes, coordinating onboarding activities, and ensuring accurate staff scheduling and payroll. You will work closely with the team to ensure seamless day-to-day operations and provide excellent support to staff and management.

Key Responsibilities:

  • Process and systemize all employee status changes through out the lifecycle in accordance with established procedures.
  • Coordinate all onboarding activities and facility orientation of new employees.
  • Ensure staff schedules are complete, accurate and communicated in accordance with collective agreements, company policies, and established operational guidelines.
  • Communicate with staff to ensure proper staff coverage is maintained for all shifts.
  • Analyze and validate timecards in the processing of bi-weekly payroll.
  • Ensure accuracy of seniority lists; follow established procedures for all internal job postings and associated employee assignments.
  • Act as point of contact for all employee requests for information and additional support on scheduling, and payroll issues.
  • Follow established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts.

About You:

  • A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration.
  • 2-3 years of previous experience in staff scheduling, payroll administration or general administrative duties in a large, complex professional environment.
  • Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset.
  • You can provide a clear Criminal Record Check/Vulnerable Sector Check.
  • Ability to travel to different sites within the region.
  • A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

About Us:

Shannex is a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret, and a home care division of team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.

What We Offer:

  • Comprehensive health and dental benefits plan.
  • Access to virtual healthcare 24/7.
  • RRSP program with employer matching.
  • Vacation accrual and travel insurance.
  • Free onsite parking.
  • Access to thousands of vendors offering perks and discounts.
  • Access to continuing education and training.
  • Opportunities to be part of sector innovation and continuous improvement initiatives.
  • Recognition and Rewards for service excellence and safety.

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