Administrative Assistant

4 weeks ago

Northwestern Ontario Ontario, CA Englobe Full time

Your Employer

Dare to join Englobe

At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment.

With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors. Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

When you choose Englobe, you're choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities. At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience.

And that's not all Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere At Englobe, you'll have the opportunity to grow and excel.

We offer

  • A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
  • A telemedicine virtual healthcare service;
  • An annual reimbursement of sports expenses;
  • Opportunities for skills development;
  • Flexible hours and ability to compress working hours;
  • Internal policy to encourage teleworking.

Choose the path of impact. Join us in creating a positive legacy.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.

Your Contribution

As an Administrative Assistant, you will work in collaboration with the Administrative team.

Your main responsibilities will be:

  • Apply and promote Englobe's health and safety rules;
  • Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
  • Coordinate onboarding and offboarding of new staff;
  • Providing exceptional customer service internally and externally to employees and clients;
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
  • Conducting research, compiling data, and preparing documents;
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
  • Executing prescribed technical procedures, safe work practices and work plans;
  • Coordinate the Thunder Bay vehicle fleet;
  • Direct and problem solve inquiries from staff;
  • Insurance requests;
  • Permit applications; and
  • Performing other related duties as required.

Your Profile

  • Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;
  • Ability to travel between work-sites locally and within the region as required;
  • Minimum of 1 year experience in an administrative role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional written and oral English communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
  • An understanding of environmental business and service lines would be an asset;
  • Strong research and writing skills, ability to present information concisely and clearly;
  • Excellent organizational skills, ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
  • Demonstrated sensitivity and consideration for occupational health and safety.

Qualifications:

  • Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;
  • Ability to travel between work-sites locally and within the region as required;
  • Minimum of 1 year experience in an administrative role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional written and oral English communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
  • An understanding of environmental business and service lines would be an asset;
  • Strong research and writing skills, ability to present information concisely and clearly;
  • Excellent organizational skills, ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
  • Demonstrated sensitivity and consideration for occupational health and safety.

Responsibilities:

As an Administrative Assistant, you will work in collaboration with the Administrative team.

Your main responsibilities will be:

  • Apply and promote Englobe's health and safety rules;
  • Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
  • Coordinate onboarding and offboarding of new staff;
  • Providing exceptional customer service internally and externally to employees and clients;
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
  • Conducting research, compiling data, and preparing documents;
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
  • Executing prescribed technical procedures, safe work practices and work plans;
  • Coordinate the Thunder Bay vehicle fleet;
  • Direct and problem solve inquiries from staff;
  • Insurance requests;
  • Permit applications; and
  • Performing other related duties as required.

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.

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