Administrative Assistant

1 month ago


Northwestern Ontario Ontario, CA CUPE Local 87 Full time

Administrative Assistant

SUMMARY

Under the supervision of the Local President, provides personal administrative support to the President, Executive Members and Members of the Local Union. Duties include general clerical, accounts payable and receivables, receptionist and project-based work. The position is unionized (COPE Local 96).

RESPONSIBILITIES

  • Transcribes, composes and types letters and reports for the Local.
  • Creates, transcribes, and distributes meeting agendas and minutes.
  • Performs cash balancing, processing and reconciliations.
  • Audits transactions for credit card expenses.
  • Responds to member enquiries on the phone and in person.
  • Sets up travel arrangements and accommodations for the Local.
  • Sets up and coordinates meetings and conferences.
  • Performs records management activities and manual and computerized filing.
  • Maintains inventory of stationary stock, printing requirements and office supplies.
  • Liaises with City Departments and outside bodies as required.
  • Meets and greets members and visitors and performs reception duties.
  • Receives and distributes incoming mail.
  • Performs general clerical duties to include but not limited to: scanning, photocopying, faxing, mailing and filing.
  • Performs project-based work (i.e., initiation of new members, sending out large mailouts for campaigns, proposals, etc.)
  • Researches and collects data through various techniques and procedures.
  • Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

  • Secondary School Graduation with postsecondary courses in accounting or an equivalent combination of education and experience together with at least 2 years of office experience.
  • Must have knowledge of a unionized environment.
  • Ability to multitask, prioritize and coordinate work to meet tight deadlines.
  • Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills. Requires attention to detail, excellent organizational skills, and discretion with confidential information.
  • Occasional overtime is required.
  • Must undergo a successful Police Records Check – Type 1.

Job Types: Full-time, Permanent

Pay: $34.34 per hour

Additional pay:

  • Overtime pay

Benefits:

  • Casual dress
  • Company pension
  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Flexible language requirement:

  • French not required

Schedule:

  • Day shift
  • Overtime

Education:

  • DCS / DEC (preferred)

Experience:

  • Office: 2 years (required)

Work Location: In person

Application deadline: 2024-08-21

#J-18808-Ljbffr

  • Northwestern Ontario, Ontario, CA MNP LLP Full time

    Thunder Bay 1205 Amber Drive Suite 210 Thunder Bay, ON P7B6M4, CAN Thunder Bay 1205 Amber Drive Suite 210 Thunder Bay, ON P7B6M4, CAN Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impact with our...


  • Northwestern Ontario, Ontario, CA Anishinabek Employment & Training Services Full time

    The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC helps to enhance the quality of life, promote self-sufficiency, and foster...

  • Branch Administrator

    4 weeks ago


    Northwestern Ontario, Ontario, CA Nucor Rebar Fabrication Full time

    Nucor Rebar Fabrication is North America’s leading fabricator, installer and distributor of concrete reinforcing steel and related products. Nucor Rebar Fabrication provides local service from rebar fabrication shops across North America. Each location is equipped with state-of-the-art fabrication equipment, however, it is OUR TEAM that makes the...


  • Northwestern Ontario, Ontario, CA Anishinabek Employment & Training Services Full time

    Job detailsLocationThunder Bay, ONP7E 6E4Salary25.00 hourly / 35 hours per WeekTerms of employmentPermanent employment / Full timeStart dateStarts as soon as possibleVerified Source : Job Bank #2774285OverviewEducation Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsResponsibilitiesTasks Plan and control budget and...

  • Office Administrator

    1 month ago


    Northwestern Ontario, Ontario, CA Taylor Made Construction Part time

    About us Taylor Made Construction is a small business in Thunder Bay, ON P7C 1A8. We are professional, agile, and our goal is to succeed in our line of work. Our work environment includes: Modern office setting Food provided Overview We are seeking a dedicated Office Administrator to join our team. The ideal candidate will be organized, detail-oriented,...


  • Northwestern Ontario, Ontario, CA Zeidler Architecture Full time

    Who We AreAs a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.Propelled by curiosity and driven by human connection, our creative process is based on cultivating...


  • Northwestern Ontario, Ontario, CA J.D. Barnes Limited Full time

    The primary duties of this regular full-time position involves greeting clients and guests at reception and answering/directing phone calls. In addition, this position will be responsible for various clerical tasks such as mail/courier, schedule meetings, file maintenance, miscellaneous correspondence, invoices, preparing files folders for new jobs and...


  • Northwestern Ontario, Ontario, CA Walmart Canada Full time

    Position SummaryThe Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...

  • Dental Assistant

    1 month ago


    Northwestern Ontario, Ontario, CA Serene Dental Part time

    Overview:At our dental practice, we pride ourselves on professionalism, collaboration, and support. Our team enjoys a modern office setting with ample growth opportunities for career development.Duties:Welcome patients and visitors warmly, creating a positive first impressionEfficiently schedule appointments and manage the office calendarRespond promptly to...

  • Pharmacy Assistant

    4 weeks ago


    Northwestern Ontario, Ontario, CA Walmart Canada Full time

    Position SummaryThe Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...


  • Northwestern Ontario, Ontario, CA Walmart Canada Full time

    Résumé des fonctionsThe Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member...


  • Northwestern Ontario, Ontario, CA Pinchin Ltd. Full time

    GIS System Administrator IDS Any Pinchin Office (Hybrid) Pinchin is looking for an experienced GIS System Administrator to join the Integrated Digital Services (IDS) Team. The GIS System Administrator will be responsible for the management, maintenance, and optimization of the organization's Geographic Information System (GIS) infrastructure. This role...

  • Pharmacy Assistant

    4 weeks ago


    Northwestern Ontario, Ontario, CA Walmart Canada Full time

    Résumé des fonctionsThe Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member...


  • Northwestern Ontario, Ontario, CA City of Thunder Bay Full time

    The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects...


  • Northwestern Ontario, Ontario, CA EightSix Network Full time

    Job Description Job Number: Job Number Job Category: Food and Beverage & Culinary Location: Delta Hotels Thunder Bay, Sleeping Giant Parkway, Thunder Bay, ONT, Canada Schedule: Full-Time Located Remotely? No Relocation? No Position Type: Management JOB SUMMARY Supervises Food and Beverage (F&B)/culinary daily operations, and monitors compliance with all F&B...

  • Data Analyst

    3 weeks ago


    Northwestern Ontario, Ontario, CA NOSM University | Université EMNO Full time

    Job PostingCompetition Number: 2024-1910-MVPosition Title: Data AnalystUnit: Health Sciences Library and Data Stewardship OfficeSalary: $74,103.44Location: Sudbury or Thunder BayTerm: ContinuingNumber Of Positions: 1Closing Date: Applications close on August 23rd, 2024 at 4:00 p.m.Reporting to the Director, Health Sciences Library and Data Stewardship, the...


  • Old Toronto, Ontario, CA Winchesters Full time

    Salary between $50k - $60k plus discretionary bonus and benefitsOur client, a leading real estate finance organization, is looking for an Administrative Assistant to join their team to help ensure operations run smoothly within their fast-paced, dynamic environment.Responsibilities:Providing a high level of administration support ensuring quality service and...


  • Northwestern Ontario, Ontario, CA Keewaytinook Okimakanak Full time

    ACCOUNTABILITY The Speech Language Pathologist reports directly to and works under the administrative supervision of the Jordan's Principle Coordinator and KO Health Director. DUTIES AND RESPONSIBILITIES Provides clinical assessment of speech and language functions of children from birth to age 18. Develops and delivers interventions that address...


  • Golden Horseshoe, Ontario, CA Avis Budget Group Full time

    As an Administrative Assistant, you provide support to the Unit Managers and other key management team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:Completes a...


  • Old Toronto, Ontario, CA TDS Personnel Full time

    Our client, a professional association, requires an Administrative Assistant to join their team. This administrative assistant will perform various administrative and clerical tasks within the conference department. This person must be detail-oriented, organized, and have strong time management skills. They will support a team of six, assisting with daily...