Executive Assistant

3 days ago

St John's, Canada Registered Nurses’ Union of Newfoundland & Labrador Full time

Executive Assistant

The Registered Nurses' Union Newfoundland & Labrador

Permanent Full-Time

Start date: ASAP

Salary: To be negotiated

Location: 229 Major's Path, St. John's, NL

The Registered Nurses' Union Newfoundland & Labrador (RNUNL) is dedicated to advocating for registered nurses and nurse practitioners while striving to improve the healthcare system for all. We are seeking a highly organized and motivated Executive Assistant to join our dynamic team and provide administrative support to the Provincial President, Executive Director, and the RNU management team.

Key Responsibilities

· Provide comprehensive administrative support to the Provincial President, Executive Director, and RNUNL management team.

· Manage and coordinate schedules, appointments, and meetings.

· Prepare and edit correspondence, communications, presentations, and other documents.

· Handle incoming and outgoing communications, including phone calls, emails, and mail.

· Organize and manage physical and digital files, records, and documentation systematically and effectively.

· Regularly communicates relevant information to executive and the management team

· Develop and maintain efficient documentation and filing systems

· Assist in the preparation of reports, meeting agendas, and minutes.

· Coordinate travel arrangements and itineraries.

· Support event planning and coordination for meetings, conferences, and other activities.

· Act as a liaison between the Provincial President, Executive Director, management team, and internal/external stakeholders.

· Perform other administrative duties as required to ensure the smooth operation of the office.

Qualifications

· Post-secondary education in business administration, office administration, or a related field.

· Minimum of 5 years of experience in an executive assistant or similar administrative role.

· Strong organizational and time-management skills with the ability to prioritize and multitask effectively.

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office Suite 365 (Word, TEAMS, Excel, PowerPoint, Outlook, etc) and other relevant software.

· Ability to handle confidential information with discretion and professionalism.

· Strong interpersonal skills and the ability to work collaboratively with a diverse team.

· Strong initiative and proactive problem-solving skills

· High level of attention to detail and accuracy.

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to Ross Tansley at rtansley@rnunl.ca by July 5, 2024. Please include "Executive Assistant Application" in the subject line of your email.

Benefits

· Competitive salary and benefits package.

· Opportunity to work with a dedicated team committed to making a difference in healthcare.

· Professional development and growth opportunities.

RNUNL is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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