Administrative Operations Support Senior Coordinator

4 weeks ago


Vancouver BC, Canada Air Canada Full time
Administrative Operations Support Senior Coordinator - 35559

Location:VANCOUVER,BC,Canada
Posting Start Date: May 2, 2024
Posting End Date: May 16, 2024

Starting Salary: $22.97/hour

Branch: Crew planning, Scheduling and Administration

Category: Unionized (IAMAW – Clerical)

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic Function:

Performs operational and/or administrative duties of a complex nature, using a variety of software applications. These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

  • Create tables, graphs and prepare spreadsheets.
  • Sort and merge documents, reports, etc.
  • Research data and prepare reports
  • Edit and proofread
  • Work under pressure
  • Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
  • Receive, index and revise manuals or data
  • Prepare correspondence
  • Receive and direct all incoming calls
  • Provide assistance for outgoing calls, e.g. directory assistance, calling card
  • Refer external customers to appropriate areas, e.g. departments, employees
  • Assist other employees in the department
  • Arrange ground transportation for internal/external customers, e.g. taxis
  • Arrange travel and appointments
  • Liaise with internal/external customers
  • Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
  • Work with minimal or no supervision
  • Design, compose, format and produce correspondence, reports and documents using a variety of software applications
  • Prepare third party billings
  • Handle cash/cheques and related documentation
  • Verify and process invoices, claims and/or expenses
  • Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
  • Build, update and maintain schedules and staff rosters
  • Organize and prioritize workload to meet deadlines
  • Comply with Government Regulations, Company Policies, Collective Agreement and procedures
  • Administer Collective Agreements
  • Control distribution and maintain Company and technical publications
  • Maintain a high level of accuracy
  • Operate specific department/Company software programs
  • Develop and maintain schedules
  • Maintain confidentiality at all times
  • Maintain and develop accurate maintenance and/or technical records
  • Audit records
  • Monitor equalization of overtime
  • May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

  • Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
  • We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
  • Training and development tools to help unlock your full potential.

Qualifications

Education

  • High School graduation

Skills and knowledge

  • Good interpersonal skills
  • Excellent communication skills both written and verbal, as well as formatting and proofreading skills
  • Intermediate knowledge of Microsoft Office applications
  • Proficiency in spelling, punctuation and grammar
  • Aptitude for accuracy and detail
  • Aptitude for math

Experience

  • Minimum 3 years office experience

Specific requirements

  • Some positions require the ability to take minutes
  • Some positions may require lifting and climbing.
  • Some positions may require shift work and/or work staggered starting and stopping times
  • Some positions may be exposed to weather conditions
  • Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
  • Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Indicates an external site which may not meet accessibility guidelines.

#J-18808-Ljbffr

  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client inquiries. This role entails providing thorough administrative support to both the Manager and the...


  • Vancouver, Canada PHSA Full time

    **Coordinator, Administrative Operations - Provincial Laboratory Medicine Services (PLMS),** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Coordinator, Administrative Operations, Provincial Laboratory Medicine Services., reports to the Executive Director, Corporate and Administrative...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team. The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client inquiries. This role...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team.What Your Impact Will BeThe Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client...


  • Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This role will be responsible for supporting and maintaining Connective information technology devices, business systems, and networks. The IT Coordinator will...


  • Vancouver, BC, Canada EightSix Network Inc Full time

    Part Time / Full Time The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client inquiries. This role entails providing thorough administrative support to both the Manager and the team,...


  • Vancouver, BC, Canada COBS Bread Full time

    We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this position will also be responsible for managing the full...


  • Vancouver, BC, Canada M.E MediaTech Corp. Full time

    Let’s work together, until our dreams come true. Current job openings at M.E We are an advanced, experienced media technology company with creative and passionate management team. We are positive and optimistic, full of dreams and passion. We welcome all creative individuals to join us, and make dreams come into reality. We offer you: New opportunity...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team.What Your Impact Will BeThe Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team.What Your Impact Will BeThe Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client...


  • Vancouver, Canada BC Maritime Employers Association Full time

    **Company**: BC Maritime Employers Association **Industry**: Training Safety & Recruitment **Level**: Coordinator **Location**: Vancouver, BC **Compensation**: salary + benefits OVERVIEW PURPOSE The BCMEA is recruiting for an Operations Support Coordinator who will be a member of the Training, Safety and Recruitment department. ROLE OVERVIEW This...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team. What Your Impact Will Be The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Finance and Operations Coordinator Department Administrative Staff and Managers | Vancouver School of Economics Compensation Range $4,460.00 - $4,686.00 CAD Monthly Posting End Date June 2, 2023 Note: Applications will be accepted until...


  • Vancouver, Canada British Columbia Maritime Employers Association Full time

    BCMEA represents approximately 49 waterfront employers and, by extension, the more than 9,400 people who work for them. BCMEA’s customer-members are ship owners and agents, stevedores, container, bulk, break bulk and cruise ship terminal operators. We help optimize our members’ operations by providing our expertise in labour relations, safety & training,...


  • Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Senior Administrative Assistant Our client is looking for an enthusiastic professional to join their team. What Your Impact Will Be The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing...


  • Vancouver, BC, Canada Mulgrave School Full time €50,000 - €60,000

    Permanent, Full-Time Mulgrave is one of Canada’s leading independent co-educational pre-K – 12 day schools, serving the North Shore of Vancouver. We are an established IB Continuum World School with a reputation for excellence and innovation. We are now seeking applicants for the role of Administrative Coordinator for our Senior School division. ...


  • Vancouver, Canada BC Maritime Employers Association Full time

    **Company**: BC Maritime Employers Association **Industry**: Training Safety & Recruitment **Level**: Operations Support Coordinator **Location**: Vancouver, BC **Compensation**: Salary + Benefits OVERVIEW OPERATIONS SUPPORT The BCMEA is recruiting for an Operations Support Coordinator within the Training, Safety & Recruitment department to support the...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh & səl̓ílwətaʔɬ Nations in so-called Vancouver, and the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, SEMYOME, shíshálh, ˈstɔːloʊ, sc̓əwaθən məsteyəxʷ and qiqéyt, Nations in the so-called Lower...


  • Vancouver, BC, Canada EightSix Network Inc Full time

    Part Time / Full Time Our client is looking for an enthusiastic professional to join their team. What Your Impact Will Be The Senior Administrative Assistant is responsible for overseeing the day-to-day operational processes of the team, which includes managing tasks such as coordinating meetings, handling accounts payable, and addressing client...


  • Vancouver, Canada BC Cancer Full time

    BC Cancer Vancouver, BC The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other...