Operations Support Coordinator

3 weeks ago

Vancouver, Canada BC Maritime Employers Association Full time

**Company**:
BC Maritime Employers Association

**Industry**:
Training Safety & Recruitment

**Level**:
Operations Support Coordinator

**Location**:
Vancouver, BC

**Compensation**:
Salary + Benefits
OVERVIEW

OPERATIONS SUPPORT

The BCMEA is recruiting for an Operations Support Coordinator within the Training, Safety & Recruitment department to support the operations of the department’s recruitment and training efforts.

CONTINUOUS IMPROVEMENT

This role is expected to regularly analyze the existing systems for continuous improvement to create efficiencies.
RESPONSIBILITIES

VETTING ANALYSIS

Analyze necessary data in Excel to determine the appropriate status for required employees. Learn and understand the meaning, usage, and importance of vetting columns used to determine an employee’s status.

DATA ENTRY

Data entry for all department related documentation and timely closing of records. Enter data into custom software.

DOCUMENTATION PREPARATION

Prepare correspondence, reports, and other documents.

PROCESS REIMBURSEMENTS

Process reimbursements for Occupational First Aid, caulk boots and tools.

FILE DIGITIZATION

Digitize training records and coordinate the transition hard copies to external storage facility.

TRAINING RECORDS

Update longshore training records (“ratings”) and capabilities in a timely manner.

SUBMIT PAYROLL

Process and submit payroll data to ADP for Longshore trainers and trainees.

DATA REQUESTS

Lookup and share time sensitive, required data within Excel for employees upon request.

TRACK TRAINING PROGRAMS

Schedule and track training programs.

CLAIMS CORRESPONDENCE

Provide claims support with correspondence to WorkSafe BC.

OPERATIONS

Assist with the operations, coordination, and logístical efforts of special projects, as required.

**REQUIREMENTS**:
ORGANIZATIONAL SKILLS

Strong organization skills and attention to detail; ability to multitask and adapt to change. Superior time management skills and ability to prioritize and meet deadlines.

WORK STYLE

Capable of working independently with mínimal supervision and collaboratively as a member of a team.

YEARS OF EXPERIENCE

Minimum 1-2 year of work-related office or administrative experience preferred.

CRITIAL THINKER

A critical thinker, ability to discern and resolve issues.

DEGREE

Bachelor of Commerce / Arts or similar degree in a related field preferred.

COMMUNICATION

Self-starter with excellent verbal and written communication skills.
?

MICROSOFT

Proficient with Microsoft 365 suite of products, particularly Excel.

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