REMOTE - Senior Administrative Coordinator

3 weeks ago

Vancouver BC, Canada COBS Bread Full time

We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this position will also be responsible for managing the full office administration and creating a great first impression for clients and customers when overseeing the reception area.
Manage all aspects of administration such as managing CRM and reporting, Intranet portal management, taking meeting minutes, drafting newsletter articles, maintaining reports, developing surveys and any ad hoc projects as needed
Coordinate the Franchise Portfolio Planning Process by maintaining and updating the spreadsheet and working with the Operations team to ensure reporting accuracy
Coordinate the Franchise Agreement processes by monitoring key dates and spreadsheets while preparing documentation and ensuring necessary steps are completed on time
Support Accounts Payable with banking and payment and act as contact for COBS insurance program including issue of certificates, annual billing and landlord queries
Promptly greet all clients and customers at reception and on the phone, operate the switchboard, and liaise with building management while advising staff up building updates
Coordinate invitations and meals for bi-monthly staff meeting and playing an active role in the Social Committee to plan events for staff in the office, remotely or off-site
Participate in the Health and Safety Committee to ensure office is compliant with safety measure
Oversee the cleanliness of the office kitchen while managing the office lunch program and ordering office supplies
2+ years of experience in an administration or office coordinator role or combination of both
~ Intermediate computer skills, particularly in MS Outlook, Excel and Word, Sharepoint
~ Experience in basic data processing skills including handling petty cash, credit cards and expenses
~ Not only do we have fresh COBS Bread product delivered daily to our Vancouver Support Office, we offer some pretty sweet perks too
A great Extended Health & Dental Benefit, Group RRSP Matching, and Health Spending Account
Paid day for community service or volunteer opportunity
Subsidized wellness program and an on-site gym facility
Complimentary self-serve kitchen of fresh produce, deli meats and of course, COBS Bread and treats
We are an equal opportunity employer and value diversity at our company.
With over 160 locations, COBS Bread serves fresh and delightful baked goods to communities across Canada. Any unsold items are donated daily to various local charities and food banks. The company’s success can be attributed to the quality of our product, the development of our people and our warm and friendly customer service.
Together we have grown to more than 700 bakeries across Australia, New Zealand, Canada and the USA. The entire network employs over 15,000 people, serving more than 2.Accommodation is available upon request for applicants and employees with disabilities.

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