Executive Assistant to the CEO

3 weeks ago

Toronto, Canada Forgestone Capital Full time

About the Organization

 

Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional investors.


Forgestone is an entrepreneurial, versatile organization that adds value through the acquisition of income- producing properties, strategic development, and opportunistic mortgage lending. Forgestone’s dedication to honesty, integrity and thoughtful execution continues to strengthen our relationships within our organization and with our investors, partners and clients. The team consists of 20 intermediate to senior professionals who are provided with exposure to every level of the real estate fund and asset management process.


Our people remain our most important investment. The Forgestone team places accountability, innovation and strategic creativity at the forefront. Through mentorship and cohesive collaboration, we strive to create an environment that cultivates your personal and professional growth.

 

We currently have an opportunity for an exceptional Executive Assistant to join our growing team and help support our CEO and CIO. You are confident, calm, highly organized, understand and have a sense of urgency. You can juggle multiple priorities, learn new systems/applications quickly, communicate effectively, and seek to find solutions yourself. You are excited about working in a fast-paced and dynamic environment.

 

The Opportunity

 

Executive Assistant to the CEO & CIO


Reporting directly to the CEO, this unique role will provide support to the CEO and CIO ensuring seamless functioning of our operations. The successful candidate will undertake a range of executive-level administrative responsibilities, including managing schedules, facilitating communication, overseeing workflow, and contributing to various strategic projects.

 

Key Responsibilities

  • Provide administrative support to the CEO & CIO including managing correspondence, calendar, travel arrangements, and monthly expense reports.
  • Act as a key liaison between the executive team and internal/external stakeholders, ensuring timely and accurate communication.
  • Prepare and edit professional documents, including correspondence, presentations, and reports, with meticulous attention to detail.
  • Coordinate internal announcements and meetings, handling materials distribution and logistical arrangements.
  • Plan and coordinate executive-level meetings, ensuring efficient agendas and distributing accurate meeting minutes and materials.
  • Assist in financial reporting, budget tracking, and expense management in compliance with company policies.
  • Conduct research and gather information to support decision-making and strategic initiatives.
  • Develop and maintain filing systems, respecting deadlines and ensuring accurate record-keeping.
  • Handle confidential records and sensitive information with the utmost discretion and professionalism.
  • Represent Forgestone positively through excellent follow-up skills and sound judgment.
  • Collaborate with the executive support team to streamline processes and enhance organizational efficiency.
  • Respond promptly to emails, texts, and phone calls, with occasional availability outside normal business hours.
  • Manage executive office duties, file management, and maintain an organized workspace.


Qualifications and Attributes

  • Minimum 5+ years of executive-level administrative experience in the commercial real estate environment.
  • Exceptional proficiency in Microsoft Office Suite with strong proficiency and technical ability in PowerPoint and Word plus familiarity with software such as DocuSign and PDF Docs.
  • Adaptive to changing technology in a continuous learning environment.
  • Exceptional organizational skills with a proven ability to drive tasks forward and achieve results.
  • Meticulous attention to detail, ensuring accuracy in all aspects of work.
  • Proactive, solution-oriented mindset with sound judgment and resourcefulness in problem-solving.
  • Demonstrated discretion in handling confidential information and maintaining confidential communication.
  • Strong interpersonal skills, fostering a collaborative approach and cultivating relationships with colleagues at all levels of the organization.
  • Flexibility to adapt to changing priorities, willingness to go above and beyond to meet deadlines, and support the objectives of the CEO & CIO.
  • Available before and after regular business hours, as dictated by the needs of the executive for projects and meetings.
  • Inclusive and supportive attitude towards the diversity within the Forgestone team.

 

Application

  • Qualified candidates may submit their resume and cover letter to careers@forgestonecapital.com noting “Executive Assistant to the CEO & CIO” in the subject line. Thank you for your interest in the role. Only selected candidates will be contacted. 

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