Executive Assistant to The CEO

1 day ago

Toronto, Canada AGF Management Limited Full time

About the Role:
As the Executive Assistant to the Chief Executive Officer & Chief Investment Officer (the “CEO & CIO”), you will play the critical role of managing a full range of administrative support to help enable the achievement of firmwide objectives.

Your Responsibilities:

- Manage all aspects of the CEO & CIO’s calendar; schedule and coordinate meetings with internal and external contacts, including catering arrangements, room bookings and the creation/distribution of agendas and materials
- Coordinate and produce itineraries for all travel arrangements for the CEO & CIO, including air, rail, limo transportation, car rentals etc.
- Complete and submit monthly expense reports and reconcile credit card statements on behalf of the CEO & CIO
- Review and approve monthly expense reports for the CEO & CIO’s direct reports, ensuring alignment with company expense policy, and coordinate the review and approval of high-value invoices
- Liaise with Marketing/Public Relations on the CEO & CIO’s appearance at all media-related events, ensuring all components are covered in advance (i.e. question lists, transportation, dress code etc.)
- Schedule regular leadership team meetings and other recurring Investment Management meetings, including calendar management, agenda creation, assignment of a note-taker and transcribe/circulate minutes
- Coordinate the CEO & CIO’s attendance at various external committee meetings and events
- Other ad hoc administrative support, such as photocopying, scanning, arranging and approving requests for equipment, compliance requests, reporting and projects
- Mentor and provide leadership to administrative assistants, enlisting their assistance as needed, particularly with the coordination/planning of the annual off-site
- Provide back-up coverage for other senior assistants while on vacation

Your Qualifications:
In addition to experience supporting senior executives in a professional environment, you will have exceptional tact, judgement and diplomacy, with a demonstrated ability to work in a confidential environment and handle sensitive information with complete discretion.

You will also be able to demonstrate the following:

- Excellent communication and interpersonal skills, combined with a high degree of professionalism
- Strong planning and organizational skills, with a demonstrated ability to use sound judgment when prioritizing deliverables and competing priorities
- Strong technical skills, including Word, Excel, Power Point
- Strong initiative and ability to work independently, as well as part of a team
- Able to work well under pressure and meet strict deadlines
- Solutions-focused, with the ability to summarize matters succinctly and offer ideas to rectify issues
- Flexibility to work overtime hours, as required

No unsolicited agency referrals please.

R10771

  • Executive Assistant to The CEO

    10 hours ago

    Toronto, Canada The Pod Group Full time

    **PASSIONATE COLLABORATIVE ACCOUNTABLE RESULTS-DRIVEN CARING**: **OVERVIEW** A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    Found in: Appcast CA A2 P - 2 days ago

    Toronto, Canada The Pod Group Full time

    PASSIONATECOLLABORATIVEACCOUNTABLERESULTS-DRIVENCARINGOverviewA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency, youth, and families...

  • Executive Assistant to the CEO

    Found in: beBee S CA - 5 days ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 days ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the...

  • Executive Assistant to the CEO

    3 days ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the...

  • Executive Assistant to the CEO

    3 days ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the...

  • Executive Assistant to the CEO

    Found in: Jooble CA O C2 - 2 days ago

    Toronto, ON, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between...

  • Executive Assistant

    6 days ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to The President

    4 days ago

    Toronto, Canada ROM Governors Full time

    **Executive Assistant to the President & CEO** **ROM Governors** ROM Governors is the fundraising partner of ROM - the Royal Ontario Museum. This year, a new President & CEO joined ROM Governors to advance ROM’s ambitious vision and mission through philanthropy, continuing a solid tradition of community support. We are therefore recruiting a talented...

  • Executive Assistant to CEO

    9 hours ago

    Toronto, Canada Teranet Full time

    **Who We Are** Teranet is Canada’s leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data solutions, as well as practice management automation to thousands of customers in the real estate, financial services, government, utilities, and...

  • Executive Assistant to the CEO

    7 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    7 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    6 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    6 days ago

    Toronto, Canada Forgestone Capital Full time

    About the OrganizationForgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    6 days ago

    Toronto, Canada Forgestone Capital Full time

    About the OrganizationForgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    Found in: Appcast CA A2 P - 6 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    Found in: Appcast CA C2 Glassdoor - 7 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    Found in: Whatjobs CA C2 - 6 days ago

    Toronto, Canada Forgestone Capital Full time

    About the Organization   Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...

  • Executive Assistant to the CEO

    Found in: Jooble CA O C2 - 7 days ago

    Toronto, ON, Canada Forgestone Capital Full time

    About the Organization   Forgestone Capital (“Forgestone”) is a leading full-service Canadian real estate private equity and debt firm providing tailored solutions to deliver superior risk-adjusted returns across a range of asset classes. The firm has a proven track record for generating value and attractive risk-weighted returns for its institutional...