Executive Assistant, Office of The President
1 month ago
:
**Responsibilities**:
- Oversee end-to-end travel planning, execution and support for the President & CEO
- Adhere to company procedures, policies and guidelines
- Manage calendar and schedule/reschedule all meetings including Team’s, Webex and appointments as required
- Develop and maintain a well-organized e-filing system that permits ease of reference and rapid retrieval of information and documents
- Manage day-to-day routine, including expanding and updating professional knowledge, computer skills in order to enhance individual and team productivity while adjusting to changing environments and new technologies.
- Coordinate execution of various documents including memoranda, minutes, etc.
- Book boardrooms, prepare agendas, meeting material and meeting minutes
- Prepare reports and correspondence
- Respond to/screen telephone calls
- Coordinate and assist with scheduling and booking travel
- Handle all incoming/outgoing mail as well as mail to be sent out by courier
- Coordinate, support and assist with internal and external partner inquiries
- Provide support for other CAPREIT Executives as required to maintain coverage
- Assist with reviewing and revising documents
- Prepare expense reports
- Special projects and assignments as needed
***
**Qualifications**:
- 5+ years providing executive support and/or corporate travel agency experience
- Prior experience working in a corporate environment
- Excellent verbal and written communication skills
- Have working knowledge of Microsoft Word, Excel and Outlook including SharePoint
- Ability to multi-task and meet tight deadlines
- Excellent organizational and scheduling skills
- Strong analytical, critical thinking and creative thinking skills
- Client-service oriented, including strong interpersonal and relationship building skills
- Proven ability to multi-task, work well under pressure and adjust to changing needs of the department
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