Executive Assistant to CEO and President Job

3 weeks ago

Toronto, Canada Manifest Climate Full time

**JOB POSTING**:
**Executive Assistant to CEO and President**

**Company**: Manifest Climate

**Location**: Downtown Toronto, Ontario (In-office with remote flexibility)

**About Us**:
Manifest Climate is a leading SaaS (Software as a Service) Climate Risk Planning (CRP) solution built by climate experts to guide companies through the climate transformation. We are a company driven by leading experts with a passion to make an impact, and we are expanding our world-class team of change makers.

We are seeking a highly organized, tech-savvy Executive Assistant with at least 5 years of experience to join our dynamic team in Downtown Toronto and provide direct support to our CEO and President.

**Responsibilities**:
As an Executive Assistant, you will be responsible for providing comprehensive administrative support to our CEO and President, ensuring the smooth operation of our fast-paced environment. Your duties will include, but are not limited to:

- Managing and maintaining the schedules, appointments, and travel arrangements for the CEO and President
- Proactively scheduling and responding to shifting prioritization on executive calendars
- Coordinating and preparing materials for meetings, presentations, and conferences
- Communicating with internal and external stakeholders on behalf of the CEO and President
- Assisting in the preparation of reports, proposals, and other documents
- Organizing and maintaining electronic and paper filing systems
- Providing support for remote work technology, including video conferencing and collaboration tools
- Coordination of onboarding / offboarding new hires
- Staying up-to-date with the latest technology trends and suggesting improvements to our technology stack
- Performing general office duties, such as ordering supplies, maintaining office equipment, and liaising with vendors
- Managing the office internally, including coordinating with subletters and ensuring a well-organized and efficient workspace
- Communicating and scheduling with the Board of Directors, ensuring timely responses to scheduling requests
- Planning and coordinating internal social events, including weekly gatherings, to foster team collaboration and engagement
- Managing projects owned by the CEO and President, ensuring timely completion and progress updates

**Requirements**:

- A minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level executives
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively
- Strong written and verbal communication skills, with a high level of professionalism and discretion
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)
- Experience with modern technology stack for remote working, including video conferencing tools (e.g., Zoom, Google Meet), project management software (e.g., Trello, Asana), and communication platforms (e.g., Slack, Microsoft Teams)
- Comfortable adapting to new technologies and learning new software quickly
- Ability to work independently and collaboratively in a fast-paced environment
- A proactive attitude and a keen eye for detail
- Bachelor's degree or equivalent experience in a related field is preferred

**What’s in it for you**:

- Competitive salary and benefits package
- A flexible work environment with remote work options
- Opportunities for professional development and growth within the company
- A supportive and inclusive team culture that values collaboration and innovation
- The chance to make a meaningful impact in the fight against climate change and contribute to vital work in the climate risk planning field

To apply, please submit your resume and a brief cover letter detailing your relevant experience and interest in the role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join our team and help shape a more sustainable future

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