Executive Assistant
3 weeks ago
SGS & Co is a brand design and experience agency & a production powerhouse, built for brands to access top multi-discipline talent. We provide our client-partners with a holistic service operating as an extension of their design, marketing, and supply-chain teams. Our approach combines provocative thinking with optimization programs designed to disrupt and drive results. Culture fuels our everyday work with a diverse group of 5300+ across 6 continents with global expertise in strategy, creative, design, content creation, eComm, production and print management.
General Overview:
The Executive Assistant role supporting the CEO and CFO at SGS & Co is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors/Onex and various internal departments as well as with external clients/suppliers. The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.
Goals:
The Goal of this role is to be able to proactively manage the “C-Suite” office for the CEO, anticipate requirements, effectively manage all requests and using your expertise, balance the priorities and requests that come into this office.
Responsibilities:
Booking extensive travel – local NA & International
Calendar Management – process internal & external requests & prioritize
Have visibility/access to Executive team calendars also to manage team meetings
Interaction with other members of the Executive team – handle requests & keep team informed
Assist with client meeting set up for CEO / working with other Sr Leaders to coordinate requirements
Complete expense reports & reconciliations required, within company policy & guidelines
Editing and development of Microsoft Office documents (excel, power point etc.) as needed
Administrative duties including taking on special projects as requested
Other duties such as personal duties / outside Board coordination, etc. for CEO
Success in This Role:
Success in this role will be creating a trusted relationship with the CEO and maximize his/her calendar, communications with clients and preparation for meetings. Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD. You consistently demonstrating the ability to execute with excellence, proactive thinking, detail oriented and readily adapt to changing environments.
Education/Experience Requirements:
The ideal candidate will have 10+ years of experience in an E.A. role managing “C” level executives
Completion of a post-secondary Business or Administration program an asset
Must be technologically proficient
Complex knowledge & experience booking travel, particularly international
Demonstrate experience in project management
Proven Ability to Multitask
Proficient MS Office Suite skills
Ideal Candidate Will Possess:
Assertive communication style
Sense of humour & maturity
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