Administrative Coordinator – Recruitment

1 week ago


Toronto, Canada Quantum Management Services Ltd. Full time

Position: Recruitment Administrator

Location: Toronto – Hybrid

Job Type: Permanent full-time


Your Talent, Our Business Our Quantum team is family. We're a talented, driven and dynamic group who shares a passion for excellence in client service and extraordinary recruitment. Quantum is expanding and we are looking for talented individuals to join our team of Recruitment Professionals in our downtown Toronto office. If this sounds like you, we want to hear from you


Quantum promotes from within, based on merit. We also offer a generous compensation program, including base salary, commission, benefits, generous vacation, performance bonuses, complete and thorough training and ongoing support, advanced technology in the recruitment industry, and energetic and entrepreneurial teams throughout the organization.


Please note that this is a Recruitment Administrator opportunity where the main responsibilities include:


- Organize weekly sales meetings for the Ontario region placement staff including calendar management of all internal meetings and managing all meeting minutes

- Provide administrative support by preparing purchase requisitions, expense forms, posting job ads, coordinating courier shipments, etc.

- Assist in writing and posting job ads

- Build relationships with external staffing partners and coordinate job fairs, career fairs, open houses, etc.

- Coordinate candidate testing and the processing of candidate background verification (includes criminal, credit, education, etc.) in a timely manner, maintain tracking of requests

- Provide back-up and coverage for recruitment-related functions and basic administration

- Support onboarding for new contractors

- Welcome, onboard and collect required information from employees and contractors for employment/services agreements

- Maintain internal trackers and client portals, ensuring up-to-date information


These are only some of the things we’d like you to bring to the table:


- Proficient in MS Office (Word, Excel, Outlook), Adobe Reader and web browsers

- Exposure to Applicant Tracking System, Customer Relationship Management systems or HRIS is an asset

- Ability to deliver under pressure with competing deadline

- A Bachelor’s degree or diploma, preferably within Human Resources or a business-related discipline

- Strong relationship-building and customer service orientation skills

- Flexibility, good organization skills, ability to work well under pressure and tight deadlines in a fast-paced, high-volume environment; proven ability to work independently as well as to perform effectively in a team-oriented environment

- Knowledge of working with LinkedIn Recruiter, an asset


If you have what it takes, please send your resume as a Word document to Katharine Yau at katharine.yau@quantum.ca.


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