Recruitment Coordinator

5 months ago

Toronto, Canada Prenuvo Full time

**About Us**

At Prenuvo, we are on a mission to flip the paradigm from reactive "sick-care" to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience of our clinics across North America, have allowed us to lead the charge against "we caught it too late again." Prenuvo operates preventative screening clinics in Vancouver, Silicon Valley, Dallas, Boca Raton, Minneapolis, Los Angeles, New York City, Bethesda, Chicago, and Atlanta, with more clinics in North America and internationally in the next 2 years.

Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people's lives

**What You'll Do**

**Recruitment Ops**:

- Manage the intake process for all new requisition requests
- Collaborate with the Talent team and department leaders to develop and draft job descriptions and postings
- Build job requisitions in Greenhouse ATS, including integrating calendar automations and peripheral tools
- Ensure all job posts and communications are standardized in accordance with employment laws and company policies
- Regularly review and update job posting language to ensure compliance with current regulations and best practices
- Support the P&C team with background checks and other ad hoc optimization projects

**Calendar Management**:

- Manage and maintain calendars for key recruiting stakeholders
- Schedule and coordinate interviews, meetings, and other events, ensuring optimal use of time and resources
- Handle interview rescheduling and cancellations promptly, keeping all parties informed
- Integrate calendar automation tools to streamline scheduling processes and reduce manual effort

**Process Optimization**:

- Develop and implement strategies to streamline the recruitment process, including setting clear timelines for completing reference checks and ensuring accountability
- Establish and enforce timelines for job builds, from creation to launch and closure, ensuring efficient team workflows and timely hiring decisions

**HR Support**:

- Collaborate with our Payroll teams to manage referral program and employee bonus administration
- Provide general administrative support to the P&C team, including maintaining employee records, responding to HR-related inquiries, and assisting with P&C projects as needed

**What You'll Bring**
- 1-3 years of experience in talent acquisition in a full life-cycle recruitment environment
- Experience with direct collaboration inside a People and Culture team
- Demonstrated ability to work independently, manage multiple projects, prioritize, and manage a high-volume of tasks, deadlines, and requirements
- Ability to efficiently switch between tasks and triage according to priorities
- Exceptional organizational and time management skills
- Exceptional interpersonal, communication (written & verbal) and client service skills; ability to work effectively with multiple departments and forge strong relationships with stakeholders of every level
- Results-oriented, multi-tasker who is process driven, with high expectations of self and time management
- Knowledge and proficiency of modern tech tools including: Google Suite, Trello, Jira, DocuSign, experience with HRIS software and scheduling software (like Calendly), proficiency within Greenhouse ATS software would be a plus
- Knowledge of general human resources processes, best practices, HRIS systems
- A passion for creating a positive and engaging workplace culture
- A proactive approach to recruitment coordination, with the ability to anticipate and address operational needs
- Ability to handle confidential information with discretion and professionalism
- Nice to have: experience in healthcare or startup environment

**Our Values**
- **We empower**:

- We are all agents for change in transforming healthcare and in transforming our health
- **We work together**:

- We work together to support and deliver the best for our members and ourselves
- **We bring transparency** - Positive change comes from transparency in where we stand as a company, as colleagues and as Prenuvo members

**What We Offer**
- An avenue to make a positive impact on people's lives and their health
- We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member
- Growth opportunities are at the heart of our people journey, we're doing big things with bright minds - there is no single path to success, it can be shaped along the way
- Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize
- Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation pol

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