Executive Assistant

4 weeks ago

Oakville, Canada Robertson & Company Ltd. Full time

About the Company - Our client is known for fostering an award-winning culture centered on supporting the well-being, creativity, and career development of its employees. Team members have continuous opportunities to engage in community initiatives, book clubs, and professional development programs, among other enriching activities. Proudly certified as a Great Place to Work and recognized as a Top Place to Work for Women, our client is dedicated to work-life harmony, offering a balanced, hybrid work environment to support both personal and professional growth.



About the Role - Key Responsibilities



  • Document Preparation: Draft and organize various documents, including letters, memos, client packages, and presentations, with a high degree of accuracy.
  • Client Communication Management: Serve as a central point of contact, managing communication with clients, CRA, and professional partners both verbally and in writing.
  • Calendar & Meeting Coordination: Coordinate multiple calendars, ensuring efficient and timely scheduling of client meetings.
  • Client Service Excellence: Act as a key client contact, delivering exceptional, responsive service.
  • Invoicing & Billing: Ensure the timely and accurate processing of invoices and billing.
  • Phone & Inquiry Management: Handle phone communications and client inquiries on behalf of partners with professionalism.
  • Document Organization: Oversee the collection, distribution, and filing of documents, adhering to strict deadlines.
  • Project Support: Assist with client projects, ensuring all deadlines and project requirements are met.
  • Additional Administrative Support: Support document preparation, correspondence, and other administrative tasks as needed.


Qualifications - Desired Qualifications



  • Client Service Commitment: A strong dedication to providing outstanding client service.
  • Technical Skills: Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
  • Professional Demeanor: Approachable, proven to handle sensitive situations with diplomacy.
  • Organizational Abilities: Skilled in project management, with a strong organizational background and experience tracking multiple priorities.
  • Effective Communicator: Exceptional oral and written communication skills for interacting with clients and colleagues.
  • Educational Background: Post-secondary education in Administration or a related field is highly preferred.
  • Relevant Experience: Minimum 2-3 years in an executive assistant role, preferably supporting senior executives or partners.
  • Software Knowledge: Familiarity with CaseWare and Taxprep is an asset.


How to Apply - If you’re a motivated professional ready to contribute to a leading team, please submit your resume, detailing your relevant qualifications and experience. Robertson & the clients we represent value diversity and are dedicated to creating an inclusive, equitable workplace. We encourage all qualified individuals to apply.



Equal Opportunity Statement - Robertson and the clients we represent are equal-opportunity employers committed to diversity and inclusion. As a certified diverse supplier, Robertson actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or other legally protected factors. We are proud to champion a diverse, inclusive environment.

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