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Executive Assistant

1 month ago

Oakville, Canada YES Acquisitions Inc Full time

**Executive Assistant - Hiring**
- **Purpose**: To optimize the time and value of the executive and to ensure operations are running smoothly.
- **VFP**: An optimized executive and operations running smoothly.
- **Responsibilities**: Admin & Communication Support, Project & Task Management, Organizational Efficiency, Gathering Data & Reports

**EXTERNAL (For Job Posting)**

**Job Title: Executive Assistant to the COO**

**Salary Range**:Starting$70,000**:

- **$85,000

**Job Summary**:
The Executive Assistant to the COO provides high-level administrative support, ensuring seamless operations of the executive office. This role requires a proactive, highly organized, and detail-oriented individual capable of managing a variety of tasks, anticipating needs, and maintaining discretion. The Executive Assistant acts as a trusted partner to the COO, coordinating schedules, communications, and strategic initiatives.

**Responsibilities**:
**Administrative Support**
- Manage and maintain the COO’s calendar, including scheduling meetings, appointments, and travel.
- Prepare agendas, presentations, and reports for meetings.
- Act as the primary point of contact between the COO and internal/external stakeholders.

**Project Coordination**
- Track and follow up on action items and deliverables across various projects.
- Assist in the coordination and execution of strategic initiatives.
- Conduct research, compile data, and prepare briefs or summaries for decision-making.

**Communication Management**
- Maintain confidentiality and manage sensitive information with discretion.
- Facilitate communication within the executive team and across departments.

**Event and Travel Planning**
- Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics.
- Organize and execute executive meetings, offsites, and events.

**Office Management**
- Maintain organizational systems for the COO’s files, records, and documentation.
- Monitor and prioritize incoming requests, delegating tasks as appropriate.

**Qualifications**:
**Education and Experience**
- Bachelor’s degree preferred or equivalent work experience.
- Minimum of 5 years of experience as an executive assistant or similar role supporting C-suite executives.

**Skills and Abilities**
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- High level of professionalism and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Strong problem-solving skills and attention to detail.

**Personal Attributes**
- Proactive and resourceful approach to tasks.
- Adaptability and ability to work independently or collaboratively.
- Commitment to maintaining confidentiality and professionalism.

Pay: $70,000.00-$85,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person