Executive Assistant

4 weeks ago


Oakville, Canada Henderson Partners LLP Full time

Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPA’s and Advisors based in Oakville as an Executive Assistant.

Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities for our team to participate in community initiatives, book clubs, professional development programs, and much more. We are proud to be Great Place to Work Certified and recognized as a Top Place to Work for Women. We also prioritize work-life balance and offer a hybrid work environment.

If you are a self-starter with strong attention to detail, exceptional interpersonal and communication skills, we invite you to join our team. The salary range for this position is $60,000 - $75,000, depending on experience and qualifications.

**Responsibilities**:

- Prepare documents, letters, memos, client packages, and presentations.
- Manage verbal and written communication with clients, CRA, and professionals.
- Efficiently handle multiple calendars and schedule client meetings.
- Thrive as a self-motivated team player, maintaining focus and accuracy under pressure.
- Provide exceptional client service, acting as a point of contact.
- Ensure timely invoicing and billing.
- Manage partners' phone calls and respond to client queries.
- Handle document collection, distribution, and filing with strict adherence to deadlines.
- Assist with client projects, ensuring deadlines are met.
- Fulfill ad hoc administrative requests, including correspondence and document preparation.

Qualifications:

- Demonstrates dedication and motivation to deliver exceptional client service.
- Proficiency in Microsoft Office tools, including PowerPoint, Outlook, Word, and Excel.
- Possesses a professional and warm demeanor, with a track record of managing sensitive situations tactfully and diplomatically.
- Strong project management abilities.
- Excellent oral and written communication skills to effectively interact with clients and team members.
- A post-secondary education in Administration or a related field is highly valued.
- Minimum of 2-3 years of previous experience as an executive assistant, supporting senior-level executives or partners.
- Demonstrated organizational skills, capable of monitoring and tracking the progress of multiple projects and priorities.
- Knowledge of CaseWare and Taxprep is an asset.

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person


  • Executive Assistant

    3 weeks ago


    Oakville, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Oakville. The ideal candidate will have previous experience in an executive assistant or administrative role and possess strong organizational and communication skills.Key Responsibilities:Manage office correspondence, schedule meetings and appointments, and maintain office...

  • Executive Assistant

    5 months ago


    Oakville, Canada Spark Power Full time

    Spark Power, a trusted partner in energy in North America, is looking for an** Executive Assistan**t for our Oakville Head Office. The Executive Assistant provides senior administrative support for the President & Chief Executive Officer (CEO) and members of the Senior Leadership Team. As an integral member of the team, the Executive Assistant will be...

  • Executive Assistant

    5 months ago


    Oakville, Canada GraceMed Full time

    **Empowering Executives, Enhancing Success! Become Our Next Executive Assistant to our CEO! **GraceMed is hiring a Fun and Dynamic Executive Assistant to join our team at our Support Office!GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare...

  • Executive Assistant

    4 weeks ago


    Oakville, Canada The Tahir Team - REMAX Millennium Real Estate Full time

    **Company Description** The Tahir Team at RE/MAX Millennium Real Estate is a top-performing real estate team with over 20 years of combined experience, serving clients across Ontario. Based in Oakville, ON, we specialize in residential and commercial real estate, providing expert guidance in buying, selling, and investing in properties. Our team is...

  • Executive Assistant

    5 months ago


    Oakville, Canada Sheridan College Full time

    Reporting to the Vice President, Administrative Services (the "VP"), the Executive Assistant supports the Office of the VP, working closely with the AVPs and their assistants, and is accountable for coordinated management and administrative leadership of procedures and documentation critical to the ongoing communications, operations, policy compliance and...

  • Executive Assistant

    5 months ago


    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    5 months ago


    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    5 months ago


    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    5 months ago


    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...


  • Oakville, Ontario, Canada DENNY'S RESTAURANTS Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Denny's Restaurants. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as training staff in...

  • Executive Assistant

    3 months ago


    Oakville, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Executive Assistant

    5 months ago


    Oakville, Canada Siemens Full time

    **Change the future with us.** We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives...

  • Executive Assistant

    5 months ago


    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Executive Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...


  • Oakville, Ontario, Canada DENNY'S RESTAURANTS Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Denny's Restaurants. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as training staff in food preparation and...

  • Executive Assistant

    5 months ago


    Oakville, Canada Pharmex Direct Inc Full time

    Overview: **Responsibilities**: - Manage CEO calendars, including scheduling meetings and appointments - Prepare reports, presentations, and correspondence - Assist in organizing meetings and taking meeting minutes - Conduct research and compile data as needed - Maintain office supplies inventory and place orders when necessary - Act as the point of contact...

  • Executive Assistant

    2 days ago


    Oakville, Ontario, Canada Red Stone Contracting INC Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Red Stone Contracting INC. The ideal candidate will have excellent communication and organizational skills, with a strong ability to work independently and as part of a team.ResponsibilitiesProvide administrative support to senior management, including calendar organization,...


  • Oakville, Ontario, Canada Verace Italian Restaurant Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Verace Italian Restaurant. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes, as well as mentoring and training junior staff members.Key ResponsibilitiesAssist the Executive...


  • Oakville, Ontario, Canada Verace Italian Restaurant Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Verace Italian Restaurant. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes, as well as mentoring and training junior staff members.Key ResponsibilitiesAssist the Executive...

  • Executive Assistant

    5 months ago


    Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...


  • Oakville, Ontario, Canada Zoelicious Inc Full time

    Job Title: Executive Chef AssistantZoelicious Inc is seeking a highly skilled and experienced Executive Chef Assistant to join our team. As a key member of our culinary team, you will be responsible for supporting the Executive Chef in the preparation and presentation of high-quality dishes.Key Responsibilities:Maintain accurate records of food costs,...