Executive Assistant

6 months ago

Oakville, Canada Spark Power Full time

Spark Power, a trusted partner in energy in North America, is looking for an** Executive Assistan**t for our Oakville Head Office. The Executive Assistant provides senior administrative support for the President & Chief Executive Officer (CEO) and members of the Senior Leadership Team. As an integral member of the team, the Executive Assistant will be touchpoint for corporate, customer and other stakeholders. With a focus on efficiency and effectiveness, the Executive Assistant ensures seamless communication and operational flow within the executive office while upholding the highest standards of professionalism and confidentiality. This role presents a dynamic opportunity to contribute directly to the leadership team's effectiveness and the overall achievement of our organizational goals.

**What will do you as the Executive Assistant?**
- Fully manage and represent the office of the CEO - inclusive but not limited to managing an active calendar of appointments, preparing, and proofreading documents and researching information, and arranging travel plans.
- Provide executive-level administrative support to the Chief Financial Officer and Chief Operating Officer.
- Act as an extension of the Senior Leadership Team (SLT) by assisting all team members in functional and operational matters as required.
- Organize and prioritize executive tasks and commitments, ensuring timely completion and successful attainment of objectives.
- Take on special projects to support the CEO and SLT with a strong ability to navigate cross-functional departments and divisions.
- Compile agendas, create presentations, and assemble briefing materials for meetings, fostering efficient communication among executive team members.
- Arrange travel logistics, including accommodations and itineraries, for Senior Leadership Team, optimizing cost-effectiveness and time efficiency.
- Prepare and meticulously review expense reports, invoices, and other financial documents promptly and accurately.
- Interact with key clients and partners to deliver a confidential and professional experience on behalf of the organization.
- Proactively seek to deepen understanding of organizational operations, with ongoing ability to speak to operational matters.
- Exercise discretion and confidentiality in handling sensitive information, including proprietary data, financial records, and personnel matters.
- Maintain electronic and physical files meticulously, ensuring adherence to company policies and accessibility standards.

**Spark Power Employee Benefits and Perks**:

- Diverse customer base-including: industrial, commercial and institutional
- Competitive wages and commission, and bonus structure
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail..)
- Tool Allowance
- much more

**Do you have the Spark? Here's what we're looking for**:

- Experience - Minimum of 3 years experience providing Executive support to C-level executives
- Education - Completion of a post-secondary program in Business Administration or relevant program is an asset
- License - Valid driver's license
- Advanced experienced with Microsoft Office software, including Outlook, Excel, Word and Power Point is essential.
- Experience with NetSuite is an asset.
- Ability to work in a fast-paced environment with the ability to pivot and readjust priorities as business needs change
- Ability to exercise independent judgment and discretion in dealing with highly confidential matters

**Who is Spark Power?**

Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers' Trusted Partner in Power. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers' operations up and running today and better equipped for tomorrow.

  • Executive Assistant

    3 weeks ago

    Oakville, Canada YES Acquisitions Inc Full time

    **Executive Assistant - Hiring** - **Purpose**: To optimize the time and value of the executive and to ensure operations are running smoothly. - **VFP**: An optimized executive and operations running smoothly. - **Responsibilities**: Admin & Communication Support, Project & Task Management, Organizational Efficiency, Gathering Data & Reports **EXTERNAL (For...

  • Executive Assistant

    2 months ago

    Oakville, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Oakville. The ideal candidate will have previous experience in an executive assistant or administrative role and possess strong organizational and communication skills.Key Responsibilities:Manage office correspondence, schedule meetings and appointments, and maintain office...

  • Executive Assistant

    6 months ago

    Oakville, Canada GraceMed Full time

    **Empowering Executives, Enhancing Success! Become Our Next Executive Assistant to our CEO! **GraceMed is hiring a Fun and Dynamic Executive Assistant to join our team at our Support Office!GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare...

  • Executive Assistant

    2 months ago

    Oakville, Canada The Tahir Team - REMAX Millennium Real Estate Full time

    **Company Description** The Tahir Team at RE/MAX Millennium Real Estate is a top-performing real estate team with over 20 years of combined experience, serving clients across Ontario. Based in Oakville, ON, we specialize in residential and commercial real estate, providing expert guidance in buying, selling, and investing in properties. Our team is...

  • Executive Assistant

    7 months ago

    Oakville, Canada Sheridan College Full time

    Reporting to the Vice President, Administrative Services (the "VP"), the Executive Assistant supports the Office of the VP, working closely with the AVPs and their assistants, and is accountable for coordinated management and administrative leadership of procedures and documentation critical to the ongoing communications, operations, policy compliance and...

  • Executive Assistant

    6 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    6 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    6 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    6 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    2 months ago

    Oakville, Canada Henderson Partners LLP Full time

    Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPA’s and Advisors based in Oakville as an Executive Assistant. Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities...

  • Executive Assistant

    4 months ago

    Oakville, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Executive Assistant

    6 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Executive Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...

  • Executive Assistant

    7 months ago

    Oakville, Canada Pharmex Direct Inc Full time

    Overview: **Responsibilities**: - Manage CEO calendars, including scheduling meetings and appointments - Prepare reports, presentations, and correspondence - Assist in organizing meetings and taking meeting minutes - Conduct research and compile data as needed - Maintain office supplies inventory and place orders when necessary - Act as the point of contact...

  • Executive Assistant

    6 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...

  • Reception/executive Assistant

    3 months ago

    Oakville, Canada Allworth & Associates Chartered Professional Accountants Full time

    **Be the Face of Excellence at Allworth & Associates!** Are you a highly organized and personable professional looking for a pivotal role in a respected firm? Allworth & Associates, a leader in Assurance, Accounting, Tax Preparation, and other services since 1994, is seeking a Receptionist/Executive Assistant to be the welcoming face and efficient right...

  • Reception/executive Assistant

    2 months ago

    Oakville, Canada Allworth & Associates Chartered Professional Accountants Full time

    **Be the Face of Excellence at Allworth & Associates!** Are you a highly organized and personable professional looking for a pivotal role in a respected firm? Allworth & Associates, a leader in Assurance, Accounting, Tax Preparation, and other services since 1994, is seeking a Receptionist/Executive Assistant to be the welcoming face and efficient right...

  • Office Administrator/executive Assistant

    6 months ago

    Oakville, Canada Red Jar Capital Full time

    **Office Administrator/Executive Assistant** **Location**:Oakville **Responsibilities**: - Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence. - Coordinate meetings, conferences, and events, handling logistics and preparing necessary materials. - Manage office operations,...

  • Executive Assistant

    1 month ago

    Oakville, Canada Robertson & Company Ltd. Full time

    About the Company - Our client is known for fostering an award-winning culture centered on supporting the well-being, creativity, and career development of its employees. Team members have continuous opportunities to engage in community initiatives, book clubs, and professional development programs, among other enriching activities. Proudly certified as a...

  • Executive Assistant

    1 month ago

    Oakville, Canada Robertson & Company Ltd. Full time

    About the Company - Our client is known for fostering an award-winning culture centered on supporting the well-being, creativity, and career development of its employees. Team members have continuous opportunities to engage in community initiatives, book clubs, and professional development programs, among other enriching activities. Proudly certified as a...

  • Executive Assistant

    1 month ago

    Oakville, Canada Robertson & Company Ltd. Full time

    About the Company - Our client is known for fostering an award-winning culture centered on supporting the well-being, creativity, and career development of its employees. Team members have continuous opportunities to engage in community initiatives, book clubs, and professional development programs, among other enriching activities. Proudly certified as a...