Executive Assistant

3 months ago

Oakville, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how an Executive Assistant for our Toronto District office (located in Oakville, ON) contributes to our team:
**Responsibilities**:

- Provide confidential administrative support for Senior Executives and their teams, ensuring high quality service and professionalism in all interactions
- Manage, coordinate, and maintain complex calendars with conflicting priorities
- Meeting management including scheduling meetings, preparing agendas and writing meeting minutes to document action items
- Preparation and coordination of meetings and events including offsites and other department-wide meetings, including but not limited to booking meeting rooms/event venues, catering, technology, communication, materials and RSVP’s
- Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects while being flexible in adjusting to changing work priorities
- Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the team by identifying required information, conducting research and utilizing appropriate sources as required
- Build strong relationships across the organization, including partnering with internal and external stakeholders
- Participate fully as a member of the team and contribute to a positive and inclusive work environment including mentoring and coaching junior administrative employees
- Coordinate extensive and at times complex domestic and international travel arrangements
- General office duties including ordering catering, mail distribution, greeting guests, etc.

**Qualifications**:

- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
- Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to establish and maintain effective relationships with key stakeholders and decision makers.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:PCL Constructors Canada Inc.

**Primary Location**:Oakville, Ontario, Toronto, Ontario

**Job**:Executive Assistant

**Requisition**: 6417

  • Executive Assistant

    3 weeks ago

    Oakville, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Oakville. The ideal candidate will have previous experience in an executive assistant or administrative role and possess strong organizational and communication skills.Key Responsibilities:Manage office correspondence, schedule meetings and appointments, and maintain office...

  • Executive Assistant

    5 months ago

    Oakville, Canada Spark Power Full time

    Spark Power, a trusted partner in energy in North America, is looking for an** Executive Assistan**t for our Oakville Head Office. The Executive Assistant provides senior administrative support for the President & Chief Executive Officer (CEO) and members of the Senior Leadership Team. As an integral member of the team, the Executive Assistant will be...

  • Executive Assistant

    5 months ago

    Oakville, Canada GraceMed Full time

    **Empowering Executives, Enhancing Success! Become Our Next Executive Assistant to our CEO! **GraceMed is hiring a Fun and Dynamic Executive Assistant to join our team at our Support Office!GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare...

  • Executive Assistant

    4 weeks ago

    Oakville, Canada The Tahir Team - REMAX Millennium Real Estate Full time

    **Company Description** The Tahir Team at RE/MAX Millennium Real Estate is a top-performing real estate team with over 20 years of combined experience, serving clients across Ontario. Based in Oakville, ON, we specialize in residential and commercial real estate, providing expert guidance in buying, selling, and investing in properties. Our team is...

  • Executive Assistant

    5 months ago

    Oakville, Canada Sheridan College Full time

    Reporting to the Vice President, Administrative Services (the "VP"), the Executive Assistant supports the Office of the VP, working closely with the AVPs and their assistants, and is accountable for coordinated management and administrative leadership of procedures and documentation critical to the ongoing communications, operations, policy compliance and...

  • Executive Assistant

    5 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    5 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    5 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    4 weeks ago

    Oakville, Canada Henderson Partners LLP Full time

    Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPA’s and Advisors based in Oakville as an Executive Assistant. Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities...

  • Executive Assistant

    5 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Chef Assistant

    3 weeks ago

    Oakville, Ontario, Canada DENNY'S RESTAURANTS Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Denny's Restaurants. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as training staff in...

  • Executive Assistant

    5 months ago

    Oakville, Canada Siemens Full time

    **Change the future with us.** We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives...

  • Executive Assistant

    5 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Executive Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...

  • Executive Chef Assistant

    3 weeks ago

    Oakville, Ontario, Canada DENNY'S RESTAURANTS Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Denny's Restaurants. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as training staff in food preparation and...

  • Executive Assistant

    5 months ago

    Oakville, Canada Pharmex Direct Inc Full time

    Overview: **Responsibilities**: - Manage CEO calendars, including scheduling meetings and appointments - Prepare reports, presentations, and correspondence - Assist in organizing meetings and taking meeting minutes - Conduct research and compile data as needed - Maintain office supplies inventory and place orders when necessary - Act as the point of contact...

  • Executive Assistant

    2 days ago

    Oakville, Ontario, Canada Red Stone Contracting INC Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Red Stone Contracting INC. The ideal candidate will have excellent communication and organizational skills, with a strong ability to work independently and as part of a team.ResponsibilitiesProvide administrative support to senior management, including calendar organization,...

  • Executive Assistant

    5 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...

  • Executive Chef Assistant

    4 weeks ago

    Oakville, Ontario, Canada Verace Italian Restaurant Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Verace Italian Restaurant. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes, as well as mentoring and training junior staff members.Key ResponsibilitiesAssist the Executive...

  • Executive Chef Assistant

    4 weeks ago

    Oakville, Ontario, Canada Verace Italian Restaurant Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Verace Italian Restaurant. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes, as well as mentoring and training junior staff members.Key ResponsibilitiesAssist the Executive...

  • Executive Chef Assistant

    4 weeks ago

    Oakville, Ontario, Canada Verace Italian Restaurant Full time

    About the RoleWe are seeking a highly skilled Sous Chef to join our team at Verace Italian Restaurant. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes.Key ResponsibilitiesAssist the Executive Chef in menu planning, food preparation, and presentation.Supervise and...