Document Control Specialist

2 months ago

Edmonton, Canada Partner Staffing Full time

Job Title: Document Control Specialist

Location: Edmonton, AB


Company Overview:

Join a leading process equipment manufacturer in beautiful Edmonton, AB, dedicated to industry innovation. We are seeking a talented Document Control Specialist to join our client's dynamic team.


Why Work With Our Client?

  • Competitive Salary: Enjoy a generous compensation package, including bonuses, a registered pension plan (RPP), and profit-sharing.
  • Health Benefits: Comprehensive health coverage for you and your family.
  • Professional Growth: Access to diverse training programs, workshops, and career advancement opportunities.
  • Collaborative Team: Work in a supportive environment that values creativity and diverse perspectives.
  • Innovative Projects: Engage in cutting-edge projects using industry-leading technologies.
  • Employee Wellness: Benefit from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
  • Inclusive Culture: Experience a company culture that celebrates diversity and encourages collaboration and growth.
  • Career Advancement: Opportunities for internal promotions and ongoing professional development.

Role Overview:

As a Document Control Specialist, you will ensure the timely, accurate, and efficient preparation and management of documents. Key responsibilities include:

  • Maintaining document control folder structures.
  • Managing project document distribution matrices.
  • Implementing project-specific document control procedures.
  • Updating and maintaining the document register in DC software.
  • Assigning document numbers.
  • Releasing fabrication drawings and documents according to project distribution lists.
  • Preparing shop fabrication binders.
  • Verifying document action requests completed by the projects team.
  • Troubleshooting documentation issues and resolving them with relevant personnel.
  • Handling client transmittals through DC software or client-specified methods.
  • Organizing, scanning, renaming, filing, and maintaining engineering documentation for projects.
  • Submitting CRN for designated projects.
  • Uploading and maintaining BOM files on the ERP system.
  • Creating and updating item numbers and general housekeeping on the ERP system.
  • Archiving completed projects.
  • Assisting with IOM manuals.
  • Performing miscellaneous tasks as assigned by the Document Control Manager.


Requirements
  • Five years of experience in document management.
  • Post-secondary education and/or a related diploma is an asset.
  • Training in document management, office administration, or a related technical discipline.
  • Strong understanding of engineering and construction documentation.
  • Proficiency in industry best practices.
  • Understanding of financial metrics.
  • Ability to produce high-quality work under competing priorities and strict deadlines.
  • Proficiency in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams.
  • Excellent verbal and written communication skills.
  • Strong time management and organizational skills.
  • Exceptional interpersonal skills with the ability to interact positively with all levels of staff.
  • Sensitivity and discretion when working with confidential information.


Benefits

Why Work With Our Client?

  • Competitive Salary: Enjoy a generous compensation package, including bonuses, a registered pension plan (RPP), and profit-sharing.
  • Health Benefits: Comprehensive health coverage for you and your family.
  • Professional Growth: Access to diverse training programs, workshops, and career advancement opportunities.
  • Collaborative Team: Work in a supportive environment that values creativity and diverse perspectives.
  • Innovative Projects: Engage in cutting-edge projects using industry-leading technologies.
  • Employee Wellness: Benefit from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
  • Inclusive Culture: Experience a company culture that celebrates diversity and encourages collaboration and growth.
  • Career Advancement: Opportunities for internal promotions and ongoing professional development

Partner Staffing is Bringing Talent to Business. With an experienced and dedicated recruitment team, we open doors to opportunities that you may not otherwise know about. We are specialists in providing high-quality individuals to the Oil and gas sector, Engineering/Procurement/Construction, and Utilities industries. We look forward to hearing from you and discussing how we might be able to promote your career We are always interested in your referrals as well. We help recruitment efforts in Engineering, Accounting, Information Technology, and Administration.

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