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Document Control Specialist

2 months ago

Edmonton, Alberta, Canada Adecco Canada Full time

Job Summary:

Adecco Canada is seeking an experienced Document Control Specialist to join our team in Edmonton, AB. As a Document Control Specialist, you will be responsible for managing and overseeing the company's documentation processes, ensuring that all project-related documents are properly stored, managed, and distributed.

Key Responsibilities:

  • Document Management:
    • Manage and control all project documentation, ensuring that it is properly logged, archived, and easily accessible.
    • Develop and maintain an efficient document control system, including both electronic and paper-based documentation.
    • Ensure that all documents are properly indexed, stored, and retrievable.
  • Document Distribution and Filing:
    • Distribute documents to relevant stakeholders as required and track document status and approvals.
    • Ensure that the latest versions of documents are available to all relevant parties and obsolete versions are removed or archived.
  • Compliance and Standards:
    • Ensure that all documentation complies with company standards and regulatory requirements.
    • Maintain the confidentiality and security of sensitive documents.
  • Coordination and Communication:
    • Act as a liaison between departments to ensure smooth document flow and information sharing.
    • Communicate with project teams, suppliers, and clients to obtain or provide necessary documentation.
  • Quality Assurance:
    • Regularly audit and review document control processes to ensure accuracy and efficiency.
    • Support internal and external audits by providing requested documentation in a timely manner.
  • Training and Support:
    • Provide training to team members on document control processes and procedures.
    • Assist in the development of documentation policies and procedures as needed.

Requirements:

  • Education:
    • A high school diploma is required; a degree in business administration, management, or a related field is preferred.
  • Experience:
    • Minimum of 2-3 years of experience in document control or a similar administrative role.
    • Experience in project-based industries, such as construction, engineering, or oil & gas, is preferred.
  • Skills:
    • Proficiency in document management software (e.g., SharePoint, Documentum) and Microsoft Office Suite.
    • Strong organizational skills and attention to detail.
    • Excellent communication and interpersonal skills.
    • Ability to work independently and manage multiple priorities in a fast-paced environment.