Executive Assistant

5 months ago

Markham, Canada ParaMed Full time

Description

Supporting the ParaMed executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts across multiple business units. This role requires a proactive and detail-oriented individual who can handle a wide range of administrative and executive support tasks with minimal supervision.  Why you’ll love working here: Celebration and Recognition programs Comprehensive health and dental benefit plans Education allowance for employees and family Opportunities for career advancement Employee Assistance Program Employee perks and exclusive offers What you’ll do: Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes. Identify, prepare and compile necessary materials ahead of time to ensure that the executive(s) have appropriate information for meetings, reports, presentations, events and special projects on the calendar.  Coordinate and manage business travel for executive(s) as needed. Manage executive calendars, ensuring efficient time management and prioritization of tasks.  Organize and facilitate highly attended company meetings across multiple business units Ensure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials and ordering catering as applicable.  Coordinate contracts, including their electronic distribution for review, execution, and storage.  Update and maintain electronic and physical departmental files. Prepare orientation and onboarding itineraries for new hires, ensuring work devices and system access have been delivered/granted.  Perform general office duties as assigned, including photocopying, scanning, ordering supplies, and handling couriers.  What you bring: Bachelor’s degree in Business Administration, Management, or a related field preferred.  Minimum 3 years’ experience supporting administrative needs of executives  Advanced Microsoft Office skills (Word, Excel, Power Point, Outlook) Excellent written and verbal communication skills.  Ability to work independently, take initiative, prioritize deliverables in a fast-paced and dynamic environment  Exceptional organizational, time management, and customer service skills with high attention to detail  Discretion, tact and diplomacy, maintain confidences, and respect for privacy  Time Type: Full time

Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible Join a winning team and let’s succeed together

ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon request.

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