CEO Executive Assistant

4 months ago

Markham, Canada Kinark Child & Family Services Full time

**Job Description**:
**Job Summary**:
Reporting to the President and CEO, the Executive Assistant will work closely with the CEO and other members of the Executive Team and the team of Executive Assistants who support them. Work is fast paced, detailed and demanding, and work is a combination of delivering with quality on regular planned and recurring responsibilities and responding quickly and effectively to new and emergent priorities. The EA will interact with many different people throughout the day, both inside and outside the organization. As a member of the senior team, the EA will have an opportunity to collaborate, innovate and initiate with a strong and committed professional group of colleagues.

**Kinark has introduced a benefit that gives employees in eligible roles the opportunity to work partially or fully remote if they choose to opt-in for this benefit. This role (Executive Assistant) is assessed as a Roamer position requiring mínimal days in the office (2 days per week) unless business demands require.**

**Duties & Responsibilities**:

- Communicates directly with, and on behalf of, the President and CEO, with Board members, executive and leadership team members, funders, and others, on matters related to the President and CEO’s initiatives.
- Provides leadership to building relationships crucial to the success of the organization and manages a variety of special projects for the President and CEO, some of which have organizational impact.
- Works formally and informally with senior leaders in the organization to develop and implement key initiatives and activities.
- Coordinates, prioritizes, and contributes to action on issues and concerns involving the office of the President and CEO, including those of a sensitive or confidential nature.
- Provides a range of support including overseeing/managing an active and dynamic calendar of appointments; composing and preparing correspondence, that may be confidential; preparation of background materials including analysis and summary of reports and compiling related documents for meetings and presentations; arranging all aspects of complex and detailed travel plans; screening and handling internal and external correspondence, requests and phone calls; taking meeting minutes and identifying and tracking action items.
- Administratively manages procurement and expense processes on behalf of the CEO.
- Coordinates with a team of corporate executive support staff supporting the corporate office and Executive Team members.
- Manages multiple priorities; handles matters expeditiously, proactively, and sensitively.
- Coordinate internal and external resources on behalf of the CEO to ensure that all deliverables are completed on time.
- Develop project plans to track progress of deliverables and escalate as needed.

**Qualifications**:

- Bachelor’s degree in a relevant field.
- Minimum five years’ experience providing support at the senior leadership/executive level.
- Demonstrated experience managing complex projects.
- Demonstrated judgment, integrity, and problem-solving ability.
- Excellent attention to detail, organizational and communication skills (both written and verbal) and the ability to interact effectively with all levels of internal and external stakeholders.
- Ability to deal with sensitive and confidential matters with diplomacy, tact, and discretion.
- Strong teamwork skills.
- Work well under pressure by incorporating excellent organizational and time management skills.
- Facility software packages such as Microsoft Office (Word, Excel, Power Point and Outlook), as well as various types of office equipment.
- Formal project management education an asset but not essential.
- Knowledge of not-for-profit sector and child and youth services system in Ontario will be considered an asset.
- Satisfactory Criminal Record Check and Pre-Employment Medical.

  • CEO Executive Assistant

    3 months ago

    Markham, Canada Kinark Child & Family Services Full time

    **Job Description**: **Job Summary**: Reporting to the President and CEO, the Executive Assistant is responsible for providing one-on-one executive support and management of complex projects at the executive level. The Executive Assistant acts as the primary point of contact for internal (including senior leadership team) and external constituencies...

  • CEO Executive Assistant

    4 months ago

    Markham, Canada Kinark Child & Family Services Full time

    **Job Description**: **Job Summary**: Reporting to the President and CEO, the Executive Assistant will work closely with the CEO and other members of the Executive Team and the team of Executive Assistants who support them. Work is fast paced, detailed and demanding, and work is a combination of delivering with quality on regular planned and recurring...

  • Business Manager

    2 months ago

    Markham, Canada Sentrex Health Solutions Inc. Full time

    Business Manager (Strategic Assistant to the CEO) Job Category: Strategy and Business Development Requisition Number: OPERA001961 Posted: July 17, 2024 Work Arrangement: Hybrid (1-2 days in office) Work Hours: Monday to Friday Travel: None A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient...

  • Business Manager

    2 months ago

    Markham, Canada Sentrex Health Solutions Inc. Full time

    Business Manager (Strategic Assistant to the CEO) Job Category: Strategy and Business Development Requisition Number: OPERA001961 Posted: July 17, 2024 Work Arrangement: Hybrid (1-2 days in office) Work Hours: Monday to Friday Travel: None A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient...

  • Business Manager

    2 months ago

    Markham, Canada Sentrex Distribution Inc. Full time

    Position Type: Full-Time Department: Executive & Admin Work Location: Markham, Ontario Work Arrangement: Hybrid (1-2 days in office) Work Hours: Monday to Friday Travel: None A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and...

  • Business Manager

    4 weeks ago

    Markham, Canada Sentrex Distribution Inc. Full time

    Position Type: Full-Time Department: Executive & Admin Work Location: Markham, Ontario Work Arrangement: Hybrid (1-2 days in office) Work Hours: Monday to Friday Travel: None A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and...

  • Executive Assistant

    3 weeks ago

    Markham, Canada Robert Half Full time

    We are in search of an Executive Assistant to join our team in the Wood & Furniture Manufacturing industry, based in Toronto, Ontario. In this role, you will be a crucial element in maintaining and enhancing our customer-responsive and adaptable approach to business. Your main focus will be to support the CEO in managing tasks and deliverables, ensuring...

  • CEO Assistant

    3 months ago

    Markham, Canada TQC Construction Group Full time

    **About Us** TQC Construction Group is a young, dynamic, and rapidly growing construction and development company based in Markham, Ontario. We specialize in creating leading-edge, unique lifestyles through our innovative residential and condominium developments. Our commitment to excellence and passion for quality construction drives us to push the...

  • Executive Assistant

    1 month ago

    Markham, Canada TQC Construction Group Full time

    **About Us** TQC Construction Group is a young, dynamic, and rapidly growing construction and development company based in Markham, Ontario. We specialize in creating leading-edge, unique lifestyles through our innovative residential and condominium developments. Our commitment to excellence and passion for quality construction drives us to push the...

  • HR & Executive Assistant (Volunteer)

    2 weeks ago

    Markham, Canada Markham Dog Alliance Full time

    **Responsibilities**: **CEO Support**: - Provide administrative support to the CEO, including scheduling meetings, managing their calendar, and handling communications. - Assist with document preparation, including reports and presentations for the CEO as needed. - Act as the primary point of contact between the CEO and internal/external stakeholders,...

  • Contract - Executive Assistant

    3 weeks ago

    Markham, ON, Canada SUNPAN Full time

    As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees. As a Great Place to Work certified company for 3 year running, SUNPAN offers a thriving environment where creativity and innovation are encouraged. The Executive Assistant to the CEO will be responsible...

  • Contract - Executive Assistant

    3 weeks ago

    Markham, ON, Canada SUNPAN Full time

    As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees. As a Great Place to Work certified company for 3 year running, SUNPAN offers a thriving environment where creativity and innovation are encouraged. The Executive Assistant to the CEO will be responsible...

  • Executive Assistant

    1 month ago

    Markham, Canada Whole World Get Young Life Science Technology LTD Full time

    **Job Summary**: We are seeking a highly organized Executive Assistant with expertise in administrative management, business support, and procurement. Reporting to the CEO, you will play a pivotal role in ensuring smooth business operations and supporting our team. If you're motivated by challenges and ready to make a real impact, this is your chance to grow...

  • Executive Coordinator

    4 months ago

    Markham, Canada Children Believe Fund Full time

    **Careers That Empower Young Dreamers** When you make a decision to work with Children Believe you’re not just doing something great for your career, you’re helping empower children around the world to access education, pursue their dreams and be a voice for change. We know there are lots of career options for talented, top performers like you, but not...

  • Customer Success Analyst and Executive Assistant

    3 months ago

    Markham, Canada Pathway Communications Full time

    **Job Summary** **Duties & Responsibilities**: **Customer Success roles**: - Understand customer needs and thoughts through regular, proactive interactions - Create performance reports, dashboards, and insights for customers. - Support the service delivery teams to make compelling client presentations. - Provide field feedback to sales, marketing and...

  • Executive Assistant

    3 weeks ago

    Markham, Canada SUNPAN Full time

    At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees.As a Great Place to Work certified company for 3 year running,...

  • Executive Assistant

    3 weeks ago

    Markham, Canada SUNPAN Full time

    At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees.As a Great Place to Work certified company for 3 year running,...

  • Executive Assistant

    3 weeks ago

    Markham, Canada SUNPAN Full time

    At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees. As a Great Place to Work certified company for 3 year...

  • Executive Assistant

    3 weeks ago

    Markham, Canada SUNPAN Full time

    At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees.As a Great Place to Work certified company for 3 year running,...

  • Executive Support Specialist

    3 weeks ago

    Markham, Ontario, Canada SUNPAN Full time

    About the RoleSUNPAN is a fast-growing leader in the home furnishings industry, dedicated to delivering exceptional experiences through the passion and enthusiasm of our team. As a Great Place to Work certified company, we offer a thriving environment where creativity and innovation are encouraged.We are seeking a highly organized and motivated individual to...