Executive Assistant

3 weeks ago

Markham, Canada TQC Construction Group Full time

**About Us**

TQC Construction Group is a young, dynamic, and rapidly growing construction and development company based in Markham, Ontario. We specialize in creating leading-edge, unique lifestyles through our innovative residential and condominium developments. Our commitment to excellence and passion for quality construction drives us to push the boundaries of modern living spaces continually. Join us in shaping the future of residential development.

**About the Position**

**Key Responsibilities**
- **Information Preparation and Communication**: Prepare and send essential information and documentation to lenders, ensuring accuracy and timeliness.
- **Meeting Coordination**: Schedule, organize, and coordinate meetings for the CEO, including preparing agendas, taking minutes, and following up on action items.
- **Paperwork Management**: Handle all administrative paperwork, including document preparation, filing, and record-keeping.
- **Data Analysis**: Conduct detailed analyses and prepare reports on various topics as required by the CEO, including financial analysis and market research.
- **Project Assistance**: Assist the CEO with special projects, ensuring all tasks are completed on time and to a high standard.
- **Stakeholder Communication**: Maintain clear and professional communication with internal and external stakeholders, representing the CEO as needed.
- **Confidentiality**: Handle sensitive information with the utmost confidentiality and discretion.

**Qualifications**

You’re a fit for the role of Executive Assistant if your background includes:

- MBA degree or equivalent experience preferred; CPA designation is a plus.
- Proven experience as an Executive Assistant in the construction, real-estate development industry or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Strong analytical skills, with the ability to conduct detailed analyses and prepare comprehensive reports.
- Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
- Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities simultaneously.
- High level of attention to detail and commitment to accuracy in all tasks.
- Strong sense of professionalism and the ability to maintain confidentiality
- Proactive problem-solving abilities and a resourceful approach to addressing challenges.
- Strong interpersonal skills and the ability to work effectively in a team environment.
- Ability to work on-site 5 days a week
- Professional working proficiency in Mandarin is a plus

**Compensation and Benefits**
- Medical, dental and vision benefits
- Paid time off and holidays
- On-site parking

**Schedule**
- 8.5-hour shift, including a 30-minute break
- Monday to Friday

**Work Location**

Markham, ON

**Our Commitment to Diversity, Equity, and Inclusion**:
At TQC Construction Group, we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel valued and respected. We believe that diversity drives innovation and strengthens our company, and we are dedicated to building a culture that reflects the diverse communities we serve.

We are committed to ensuring equal employment opportunities for all qualified individuals and strive to create an inclusive environment that promotes fairness, respect, and equal treatment. Our policies and practices support the principles of diversity, equity, and inclusion at every stage of the employment process, from recruitment and hiring to promotion and development.

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$90,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Markham, ON L3R 8T3: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are you eligible to work legally in Canada without restrictions?
- Have you ever been convicted of a criminal offense for which you have not received a pardon?
- What's your compensation expectation for this role?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Executive Assistant: 3 years (preferred)

Work Location: In person

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