Executive Assistant

5 months ago

Markham, Canada Miller Waste System Full time

**Location**: Markham, ON (onsite)
**Position Type**: Full-time
- permanent
**Reporting**: President & CFO
**Travel**: Required, ad hoc

Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health & safety of our employees and the communities we serve. In business since 1961 and with a growing fleet of over 1,200 collection vehicles and over 2,000 employees, we have operations throughout Ontario, Manitoba, New Brunswick, and Nova Scotia and continue to grow.

**Opportunity**: The Executive Assistant manages the day-to-day administrative and time management activities for both the President and Chief Financial Officer. This includes calendar management, meeting preparation, social media presence, administrative policies and procedures, general office administration, document preparation, communications support, and other professional support.

**Responsibilities**:

- Acting as main point of contact for both the President and CFO on daily support needs
- Preparing reports, presentations, communications for the Executive
- Working closely with Executive and Leadership team and supporting operational needs
- Proactively ensuring the needs of the Executive are identified and providing timely support with information, documents, research, and completed projects
- Developing and maintaining a well-organized filing system(s)
- Scheduling meetings, coordinating business planning sessions, managing meeting materials, taking minutes, and coordinating Executive calendars
- Anticipating needs based on an understanding of the Executive
- Coordinating travel, hotel arrangements, expense reporting, meetings
- Assisting Executive with special projects

**Competencies & Qualifications**:

- A minimum of 3 years’ experience as an executive assistant is preferred
- Business administration diploma, certificate or related field is preferred
- Digitally proficient with strong computer skills including proficiency in MS Office and various Social Media platforms
- Experience using an expense management system and general accounting, or bookkeeping skills is an asset
- Experience coordinating travel for executives
- Strong communication, writing, and presentation skills
- Takes pride in project ownership and meeting timelines and responding to requests
- Ability to travel locally, as needed with a valid driver’s licence and clean abstract
- Critical thinking, detail oriented, and sound decision-making skills
- Strong respect for and adherence to confidentiality
- The company may request a criminal background check and or bonding

Flexibility is also required as this position occasionally requires travel, early starts, late finishes and on rare occasions weekend work. This is an in-office role, but occasional remote work is acceptable when approved.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems strives to be ‘only the best’. As a privately owned and operated Waste Company we have 50 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. By providing an industry leading work environment and compensation, benefits, and pension programs, Miller Waste continues to grow our business.

  • Construction Site Assistant

    3 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a skilled Construction Site Assistant to join our team. As a Construction Site Assistant, you will be responsible for loading, unloading, and transporting construction materials. You will also be required to erect and dismantle concrete forms, scaffolding, ramps, catwalks, shoring, and barricades....

  • Janitorial Assistant

    3 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a highly motivated and detail-oriented Janitorial Assistant to join our team. As a Janitorial Assistant, you will be responsible for maintaining a clean and safe environment for our clients. Your duties will include:Key ResponsibilitiesSweep, mop, wash and polish floorsDust furnitureVacuum carpeting,...

  • Construction Site Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a skilled Construction Site Assistant to join our team. The ideal candidate will have experience in loading, unloading, and transporting construction materials, as well as erecting and dismantling concrete forms, scaffolding, ramps, catwalks, shoring, and barricades. Additionally, the successful...

  • Maintenance Assistant

    1 day ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    Job DescriptionWe are seeking a detail-oriented Maintenance Assistant to join our team at Executive Maintenance Services Inc.About the RoleThis is a full-time position that requires the individual to work 35 hours per week. The successful candidate will have 1-6 months of experience in a similar role and be fluent in English.ResponsibilitiesClean and...

  • Executive Assistant

    3 months ago

    Markham, Canada super vape Full time

    **Position Overview**: The Executive Assistant will provide administrative support to our executive team and sometimes need to provide administrative assistance to our retail stores. **Key Responsibilities**: - Prepare and edit reports and documents. - Provide administrative support to our retail stores. - Review employee reimbursement. - Perform office...

  • Executive Assistant

    6 months ago

    Markham, Canada Miller Waste System Full time

    **Location**: Markham, ON (onsite) **Position Type**: Full-time - permanent **Reporting**: President & CFO **Travel**: Required, ad hoc Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health &...

  • Housekeeping Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a reliable and detail-oriented Housekeeping Assistant to join our team at Executive Maintenance Services Inc. The successful candidate will be responsible for maintaining a clean and safe environment for our clients.Key Responsibilities:Cleaning and Sanitizing: Sweep, mop, wash and polish floors, dust furniture, and vacuum carpeting, area...

  • Housekeeping Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a highly motivated and detail-oriented Housekeeping Assistant to join our team at Executive Maintenance Services Inc. The successful candidate will be responsible for maintaining a clean and safe environment for our clients.Key Responsibilities:Cleaning and Disinfecting: Sweep, mop, wash and polish floors, dust furniture, vacuum carpeting,...

  • Janitorial Assistant

    3 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a highly motivated and detail-oriented Janitorial Assistant to join our team at Executive Maintenance Services Inc. The successful candidate will be responsible for maintaining a clean and safe environment for our clients and staff.Key Responsibilities:Cleaning and Sanitizing: Sweep, mop, wash and polish floors, dust furniture, vacuum...

  • Executive Assistant

    1 month ago

    Markham, Canada Robert Half Full time

    Robert Half’s client, a global consultancy firm has an opening in their downtown Toronto operation for an Executive Assistant / Project Assistant to support one of the leading consultants in their Leadership Advisory Practice. As the Executive Assistant / Project Assistant, you will have the ability to apply your administrative experience coupled with your...

  • Janitorial Assistant

    3 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a detail-oriented Janitorial Assistant to join our team at Executive Maintenance Services Inc. The ideal candidate will have a strong work ethic and be able to perform a variety of tasks to maintain a clean and safe environment.Key Responsibilities:Sweep, mop, wash and polish floorsDust furnitureVacuum carpeting, area rugs, draperies and...

  • Janitorial Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a skilled Janitorial Assistant to join our team. The ideal candidate will have a strong work ethic and be able to perform a variety of tasks to maintain a clean and safe environment.Key Responsibilities:Sweep, mop, wash and polish floorsDust furnitureVacuum carpeting, area rugs, draperies and upholstered...

  • Executive Assistant

    3 weeks ago

    Markham, Canada Examworks Group, Inc. Full time

    Overview: **ExamWorks Canada** is looking for an **Executive Assistant** to join our team! The **Executive Assistant** to the President will provide high-level administrative support, ensuring the smooth operation of the President’s office. This role involves handling sensitive information with discretion, supporting executive meetings, and coordinating...

  • Executive Assistant

    5 months ago

    Markham, Canada Chisholm Fleming & Associates Full time

    **Executive Assistant** At Chisholm, Fleming and Associates (just call us CFA), we understand that hiring the right people isn’t just about us—it’s about you. We ask, what’s in it for you? **Why Join Us?** - **Innovative Environment**: Work in a diverse, inclusive space where creativity is encouraged, and new ideas are always welcome -...

  • Housekeeping Assistant

    4 days ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a skilled and diligent Housekeeping Assistant to join our team at Executive Maintenance Services Inc. This is a permanent full-time opportunity, working 35 hours per week.The successful candidate will have the ability to work independently and as part of a team to maintain a high standard of cleanliness in various areas of the facility. Key...

  • Executive Assistant

    5 months ago

    Markham, Canada Intellifi Full time

    **Executive Assistant**: **Markham, ON** **Salary Range**:$55,000 - $70,000/yr **Role and Responsibilities**: - Provide support to Executive Leadership Team as needed - Management of executive calendars, scheduling and rescheduling of meetings - Preparing agendas, minutes, action lists - Support preparing budget and staffing reports - Support preparing...

  • Executive Assistant

    5 months ago

    Markham, Canada ParaMed Full time

    Description Supporting the ParaMed executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts across multiple business units. This role requires a proactive and detail-oriented individual who can handle a wide range of administrative and...

  • Construction Site Assistant

    3 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    Job Summary: We are seeking a skilled Construction Site Assistant to join our team at Executive Maintenance Services Inc. The ideal candidate will have no degree, certificate, or diploma, but will have 1 to less than 7 months of experience in the construction industry.Key Responsibilities:Load, unload, and transport construction materials to and from the...

  • Executive Assistant

    5 months ago

    Markham, Canada NAM Rentals Full time

    '''Duties''' - Provide high-level administrative support to executives and senior management. - Manage and maintain executive schedules, including arranging appointments, meetings, and travel. - Prepare and edit correspondence, communications, presentations, and other documents. - Coordinate and manage executive calendars, including scheduling meetings and...

  • Executive Assistant

    2 months ago

    Markham, Ontario, Canada Superstars Realty Ltd. Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Superstars Realty Ltd.Job Summary:The Executive Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This is a fantastic opportunity for a motivated and organized individual to take on...