Administrative Assistant/Receptionist

3 weeks ago

Surrey, Canada Allteck Full time

Job Summary

The Administrative Assistant/ Receptionist, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office. This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Senior Leadership and Executive Management.

Location: Surrey, BC

Job Type: Full Time

Responsibilities

Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients. Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed. Refer all inquiries to the appropriate individuals, divisions, or departments across the organization. Administer and manage inbound/outbound mail and couriers. Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines. Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies. Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy. Complete Visas, personal expenses, receipts, and other accounts payable functions as required. Monitor and manage corporate shared inboxes. Assist with the coordination of meetings, seminars, workshops, special projects, and staff events. Performing other related duties, as assigned

Skills & Abilities

Excellent written and verbal communication skills with all levels of the organization Superior telephone manners and customer service skills Ability to contribute positively to the team as well as the entire organization Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams) Ability to work independently and in cooperation with others Ability to operate office related equipment Strong time management and organizational skills Strong attention to detail Willingness to jump in to help other departments as needed

Education, Training & Experience

Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience. Administrative post-secondary training or Administrative Professional Certificate is considered an asset. Experience working with executive and senior management is considered an asset.

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