Administrative Coordinator

1 week ago


North York, Canada Almadev Full time

Company Description


Almadev is a multi-billion dollar real estate development, investment, and asset management company

based in North York, Ontario. We specialize in master-planned communities and mixed-use properties

across Canada and the United States. Our mission is to shape and enrich communities and build a better

tomorrow.


Role Description

Reporting to the VP, Marketing, Sales and Customer Care, the administrative coordinator will be responsible

for the administrative tasks related to residential development projects. The candidate will be responsible for

activities such as, but not limited to:

• Attend and coordinate all sales, marketing and customer care meetings for the development

project(s) and complete minutes

• Work collaboratively with other internal departments such as development and accounting

• Preparing Purchase Orders and processing invoices on behalf of the marketing and customer care

departments, liaising with Accounts Payable and ensuring timeliness of payment

• Aligning Purchase Orders and Invoices with internal budgets and cost codes

• Communicate with third party collaborating brokers regarding invoicing and commission payments

• Processing of Agreements of Purchase and Sale including FINTRAC review, presentation of offer

terms to the Developer, communicating with external sales team, overseeing firm sale distribution to

lawyers office

• Produce and maintain various reports including Commission Report and Weekly Sales Revenue

Report

• Assist with preparation of closing transmittals for interim/final Statement of Adjustments

• Assist with deployment of Tarion Notices in accordance with the Statement of Critical Dates

• Preparation of closing package after interim occupancy including Agreement of Purchase and Sale

distribution, HST rebate forms, Tarion enrollments for individual units

• General administration (digital and paper filing, photocopying, scanning etc.)


Requirements

• Degree or diploma in a related field or an equivalent combination of training and experience

• Must posses a minimum of 2-3 years in the real estate industry

• Basic accounting knowledge/experience is an asset

• Excellent written, verbal and interpersonal communication skills

• Must be detailed and thorough in execution of work and work independently


Work Location

The company’s head office is located in North York. Please email resumes to



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