Human Resources

4 days ago

North York, Canada Insurance Bureau of Canada Full time

About Insurance Bureau of Canada

Insurance Bureau of Canada (IBC) is the national industry association representing Canada's private home, auto and business insurers. Its member companies make up the vast majority of the property and casualty (P&C) insurance market in Canada.

For more than 50 years, IBC has worked with governments across the country to help make affordable home, auto and business insurance available for all Canadians.

IBC supports the vision of consumers and governments trusting, valuing and supporting the private P&C insurance industry. It champions key issues and helps educate consumers on how best to protect their homes, cars, businesses and properties.

The HR & Administration Coordinator is responsible for a variety of support and administrative functions for the HR department as well as supporting the SVP, Human Resources and the Administration team as required.

**Key Responsibilities**:
Pension & Benefits Administration & Support
- Completes tasks related to new hires or request for changes in benefits
- Completes tasks related to termination of employment including
- Responds to employee questions/issues related to benefits
- Requests DB pension calculations from the actuary
- Assists with coordinating employee information sessions related to benefits
- Maintain the ‘master vacation tracker’ and filing of forms
- Assists with Service Award Program and works with communications team when necessary
- Assists with retiree benefits including responding to questions from retirees
- Assists with the leave of absence portfolio and occupational health and safety
- Assists with annual pension/benefits tasks as required
- Filing of forms and other documentation (soft filing on the shared drive)
- Liase with the various benefit providers regarding issues

HR Administration & Support
- Resets employee passwords for the HRIS (Dayforce)
- Monitors and orders supplies for the department
- Maintenance of various HR lists/forms such as BCP, Employee Telephone Directory, Security Access Forms, etc.
- Manages external storage pick up and drop off
- Coordinate and set up team meetings
- Assists with the maintenance of existing paper-based employee personnel files
- Supports the SVP Human Resources as required

Support to the Administration Team
- Mailroom
- Reception
- Office Management

**Required Education, Experience & Competencies**
- Post-secondary education in HR or related field
- 3 years’ experience in HR
- 3 years’ experience in Benefits
- Good understanding of the functional areas of HR as relates to data management
- Working knowledge of Excel including ability to create and manipulate spreadsheets, basic formulas, v-lookup,etc
- Working knowledge of Word including ability to import and manipulate charts, pictures, mail merge etc.
- High attention to detail
- Ability to work in a fast-paced environment with tight deadlines
- Ability to handle highly confidential information
- Demonstrated ability to work collaboratively within a team environment
- Analytical skills with a keen interest in systems and processes
- Excellent communication skills, both written and verbal

**What we offer**
- Hybrid work
- Benefits package and pension plan
- Annual wellness benefit that promotes an active and healthy lifestyle
- Access to tools and resources to support mental health and encourages connecting with colleagues
- Professional development opportunities
- Mentorship program
- IBC is committed to providing reasonable accommodations for people with disabilities. Applicants need to make their needs known in advance._
- IBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M2J 5B5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 3 years (required)
- Benefits Administration: 2 years (required)

Work Location: Hybrid remote in North York, ON M2J 5B5

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