Administrative Coordinator, North York On

3 months ago

North York, Canada Hobart Canada Full time

**Administrative Coordinator for Sales Department**

**Company Information**

Hobart is the leading supplier of equipment, systems and service in the food industry. Hobart offers the broadest line of equipment including cooking, food preparation, refrigeration, bakery systems, warewashing and waste systems, and weighing, wrapping and labeling systems. Hobart Canada is a part of ITW Food Equipment Group, and is headquartered in Toronto with branch offices in Halifax, Nova Scotia, Montreal, Québec, Toronto, Ontario, Edmonton, Alberta, and Vancouver, British Columbia. The company employs more than 230 people. Included in this number are over 120 service technicians providing nationwide service, effectively making Hobart Canada the industry’s largest service organization.

Reporting to the Marketing Manager, the Administrative Coordinator role supports our national team to help in all facets of achieving our Sales targets and business objectives. This role Interface with Territory Sales representatives, Service Management, National Account Managers, Equipment Sales Management, Marketing and Customer Care personnel.

**Key responsibilities**:
**Administrative Coordination**:

- Support in the execution of training, internal events and trade shows
- Remotely coordinate US trainings for customers by maintaining attendee lists, making after hours and hotel reservations, and coordinating the agenda
- Coordinate local trainings and hosting onsite operations or virtual events
- Support trade shows operations including equipment ordering coordination, booth setup & cleanup, creating staff schedule, and delegating staff to assist with the event
- Coordinate the inventory management of all sales and marketing collateral and swag
- Support and coordinate regional and national sales meetings
- Support our schedule of dealer training programs through organizing and coordinating attendees, preparing training materials and coordinating training agenda’s
- Organize and coordinate internal sales and product training as required

**Sales Coordination**:

- Coordinate and support national sales reporting. Maintain distribution lists, and update and disseminate reports in a timely and regular manner
- Support dealers and the sales team with coordination of credits and credit-notes from SPEC credit program, MDF program, rebate program and sales policy program
- Assist the sales team with marketing calendar coordination including product live demonstrations and coordination of supplies if needed
- Maintain our customer and dealer database
- Assist the sales team with annual dealer sheets updates
- Other duties as required.

**Requirements**:

- College diploma or University Degree preferred/ or equivalent experience.
- 2-3 years of direct work experience in a sales administration support or events coordination role
- Experience in the food service industry or equipment sales industry preferred.
- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously
- Self-motivated and proactive, with a results-oriented mindset
- Ability to work collaboratively in a team environment.
- Flexibility to adapt to changing priorities and deadlines and adaptable to change
- Excellent verbal, written and interpersonal communication skills.
- Must enjoy working in a fast-paced multi-faceted environment.
- Self-motivated, with high energy and an engaging level of enthusiasm
- High level of integrity and work ethic
- Basic knowledge of sales & marketing principles, methods, practices, and techniques
- Proven record of administrative, reporting and support success.
- Ability to travel into the US to attend training and industry events.
- Ability to maintain detailed and accurate records such as online event registration data, supplier contracts, inventory management, meeting materials, and procurement material
- Bilingual (French English) is an asset
- Valid driver’s license and access to a vehicle required

**We Offer**:

- Competitive Pay
- Competitive Group Insurance Benefit Plans
- Company Pension Plan/ with Company Match

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Office Administration/ Coordination: 1 year (preferred)
- Restaurant: 1 year (preferred)

**Language**:

- French (preferred)

Work Location: Hybrid remote in North York, ON

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