Administrative Assistant

2 days ago

Mississauga, Ontario, Canada TDSB Community Services Full time $40,000 - $60,000 per year

Company Details
Company Name:
Dixie Dundas - Next Steps Employer

Industry:
Transportation and warehousing

Location:
Mississauga, Ontario

Employment Details
Number of Positions:
1

Working Hours:
Monday - Friday 9AM to 5PM

Summary Of Duties
Administrative Assistant
to join our office. The ideal candidate will have strong communication skills, the ability to multitask, and a solid understanding of accounts receivable and payable processes. This role requires someone who thrives in a fast-paced, dynamic environment while maintaining confidentiality and professionalism. The position involves supporting various administrative duties, including providing key support to management and overseeing financial documentation.

Responsibilities

  • Assist with accounts payable and accounts receivable processes
  • Enter and update financial data into QuickBooks accounting software
  • Vendor invoices – prepare and process into QuickBooks software
  • Prepare and process customer invoices into ERP system (OnRamp)
  • Prepare and process invoices, expense reports, and purchase orders
  • Maintain accurate and organized financial records and documentation (paper & digital records)
  • Support monthly, quarterly, and annual financial reporting processes
  • Ensure stock levels for PPE and office supplies are consistently maintained.
  • Place orders requests on time to ensure smooth business operations
  • Address vendor and client inquiries related to payments and billing
  • Update and maintain the customer and vendor database to ensure accurate records
  • Greet and assist guests visiting the office, ensuring a welcoming and professional environment
  • Perform various administrative tasks as needed to support the organization
  • Maintain professionalism and strict confidentiality with all company information

Qualifications
Required skills and qualifications

  • High school diploma or equivalent; associate or bachelor's degree in accounting, or related field preferred
  • Proven experience in an accounting or bookkeeping role
  • QuickBooks experience required
  • Experience with OnRamp ERP system is considered an asset
  • Excellent written and verbal communication skills in English
  • Excellent time-management skills with an ability to stay organized and prioritize tasks
  • Proficiency with office productivity tools (MS Office, Excel etc.) and an aptitude for learning new software and systems
  • Flexible, adaptable team player who can handle challenges and changes in a dynamic environment
  • Ability to maintain confidentiality of information related to the company and its employees
  • Reliable, patient, and professional in all interactions

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