Administrative Assistant

2 weeks ago

Mississauga, Ontario, Canada Phasor Engineering Inc Full time $45,000 - $60,000 per year

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated "Administrative Assistant" to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities:

Daily office duties including:

o    Answering and directing phone calls

o    Receiving visitors

o    Assisting with employee queries

o    Ordering and vendor invoice verification of Office supplies and inventory

o    Travel bookings

o    PPE and swags inventory

o    Arranging meetings and room reservations

o    Assist organizing client and team events

o    Maintain office facilities and common areas

o    Records scanning, filing and all other administrative tasks.

o    Assist Calgary Office (HQ) administration team as required

o    Coordinate Incoming and Outgoing Mail & Shipments

o    Assist with vendor callback process

Project support duties

o    Assist with project set up

o    Support project cost tracking

o    Support invoicing

o    Permit applications and tracking

o    SAP Entry

o    Document control

Qualifications:

years office experience in a project support, administration or receptionist role

Proficient in MS Office, Word, Excel and Outlook

Excellent verbal and written communication Skills

Flexible and adaptable

Able to take initiative and ownership of tasks

Comfortable working individually and in a team

Attention to detail

Ability to prioritize tasks effectively

Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program

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