International Logistics

1 week ago

Woodbridge, Ontario, Canada GSCI Advanced Photonics Full time $60,000 - $90,000 per year

About GSCI:

GSCI Advanced Photonics is a leading Canadian designer and manufacturer of Night Vision and Thermal Imaging systems for military and law enforcement customers around the world. With over 30 years of innovation in electro-optics, we deliver mission-critical technology trusted by defense and security professionals globally.

About the Role

We're looking for a highly organized and proactive
International Logistics & Compliance Coordinator
to manage
global import and export operations
from our headquarters in
Woodbridge, ON.

This is a hands-on, detail-focused role ideal for someone experienced with international air shipments, trade documentation, and compliance with Canadian customs and export regulations.

Key Responsibilities

Import Operations

  • Receive, review, and process import documentation (bills of lading, air waybills, commercial invoices, packing lists, certificates of origin).
  • Communicate with suppliers and overseas agents to ensure export documentation meets Canadian customs requirements.
  • Submit documents to customs brokers and follow up to ensure timely clearance and delivery.
  • Monitor entries in CARM (CBSA Assessment and Revenue Management) to ensure all import transactions are processed accurately by brokers, and develop subject-matter expertise in CARM processes.
  • Maintain compliance with CBSA regulations, Incoterms, and internal SOPs.
  • File and track claims for cargo damage, delays, or shortages.

Export Operations

  • Prepare export documentation, including commercial invoices, export declarations, certificates of origin, and packing lists.
  • Manage outbound international shipments, primarily via FedEx, UPS, and DHL air courier services.
  • Monitor shipments through courier portals and proactively address delays or documentation discrepancies.
  • Ensure full compliance with Canadian export control laws, controlled goods regulations, and destination import requirements.

Documentation & Compliance

  • Maintain accurate, organized records of all import/export activities and support periodic internal audits.
  • Verify courier, brokerage, and freight invoices for accuracy and coordinate billing details with accounting.
  • Stay informed on changes to Canadian export laws, U.S. import tariffs, and international trade regulations.
  • Support ISO 9001:2015 documentation and compliance standards.
  • Proactively inform management of key regulatory or logistical developments.

Internal Coordination & Continuous Improvement

  • Collaborate with sales, accounting, and management teams to resolve shipment or billing issues.
  • Develop an understanding of GSCI products to ensure shipments include all necessary tools and components.
  • Identify opportunities to improve logistics efficiency, documentation accuracy, and compliance processes.
  • Take initiative—act to prevent problems rather than waiting for direction.

Physical Logistics & Handling

  • Assist with packing, loading, and unloading shipments to ensure orders are complete and properly prepared for transport.
  • Travel occasionally to the outside storage unit to pick up or drop off extra parts, tools, or materials - a personal vehicle is considered an asset for these tasks.
  • Ensure all handling complies with safety protocols and company standards.

Qualifications

  • Minimum 2 years of experience in international logistics, trade compliance, or import/export operations.
  • Strong knowledge of Canadian import/export procedures, CBSA customs processes, and Incoterms.
  • Proven experience managing air freight shipments via FedEx, UPS, or DHL.
  • Experience with CARM or the ability to quickly become a CARM specialist.
  • College or university degree in Business, International Trade/Commerce, Law, or equivalent experience.
  • Fluent in English (spoken and written) with strong communication and documentation skills.
  • Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.
  • Strong analytical and problem-solving skills with a forward-thinking approach.
  • Self-motivated, detail-oriented, and dependable under pressure.
  • Ability to lift boxes of up to 20kg.

What GSCI Offers

  • Comprehensive benefits package (medical, dental, vision, and life insurance).
  • Shorter workdays every Friday, year-round.
  • A stable, growth-oriented workplace where precision and accountability are valued.
  • The opportunity to support advanced technologies used by defense and law enforcement professionals worldwide.

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