International Logistics

About GSCI:

GSCI Advanced Photonics is a leading Canadian designer and manufacturer of Night Vision and Thermal Imaging systems for military and law enforcement customers around the world. With over 30 years of innovation in electro-optics, we deliver mission-critical technology trusted by defense and security professionals globally.

About the Role

We're looking for a highly organized and proactive International Logistics & Compliance Coordinator to manage global import and export operations from our headquarters in Woodbridge, ON.

This is a hands-on, detail-focused role ideal for someone experienced with international air shipments, trade documentation, and compliance with Canadian customs and export regulations.

Key Responsibilities

Import Operations

• Receive, review, and process import documentation (bills of lading, air waybills, commercial invoices, packing lists, certificates of origin).
• Communicate with suppliers and overseas agents to ensure export documentation meets Canadian customs requirements.
• Submit documents to customs brokers and follow up to ensure timely clearance and delivery.
• Monitor entries in CARM (CBSA Assessment and Revenue Management) to ensure all import transactions are processed accurately by brokers, and develop subject-matter expertise in CARM processes.
• Maintain compliance with CBSA regulations, Incoterms, and internal SOPs.
• File and track claims for cargo damage, delays, or shortages.

Export Operations

• Prepare export documentation, including commercial invoices, export declarations, certificates of origin, and packing lists.
• Manage outbound international shipments, primarily via FedEx, UPS, and DHL air courier services.
• Monitor shipments through courier portals and proactively address delays or documentation discrepancies.
• Ensure full compliance with Canadian export control laws, controlled goods regulations, and destination import requirements.

Documentation & Compliance

• Maintain accurate, organized records of all import/export activities and support periodic internal audits.
• Verify courier, brokerage, and freight invoices for accuracy and coordinate billing details with accounting.
• Stay informed on changes to Canadian export laws, U.S. import tariffs, and international trade regulations.
• Support ISO 9001:2015 documentation and compliance standards.
• Proactively inform management of key regulatory or logistical developments.

Internal Coordination & Continuous Improvement

• Collaborate with sales, accounting, and management teams to resolve shipment or billing issues.
• Develop an understanding of GSCI products to ensure shipments include all necessary tools and components.
• Identify opportunities to improve logistics efficiency, documentation accuracy, and compliance processes.
• Take initiative—act to prevent problems rather than waiting for direction.

Physical Logistics & Handling

• Assist with packing, loading, and unloading shipments to ensure orders are complete and properly prepared for transport.
• Travel occasionally to the outside storage unit to pick up or drop off extra parts, tools, or materials - a personal vehicle is considered an asset for these tasks.
• Ensure all handling complies with safety protocols and company standards.

Qualifications

• Minimum 2 years of experience in international logistics, trade compliance, or import/export operations.
• Strong knowledge of Canadian import/export procedures, CBSA customs processes, and Incoterms.
• Proven experience managing air freight shipments via FedEx, UPS, or DHL.
• Experience with CARM or the ability to quickly become a CARM specialist.
• College or university degree in Business, International Trade/Commerce, Law, or equivalent experience.
• Fluent in English (spoken and written) with strong communication and documentation skills.
• Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.
• Strong analytical and problem-solving skills with a forward-thinking approach.
• Self-motivated, detail-oriented, and dependable under pressure.
• Ability to lift boxes of up to 20kg.

What GSCI Offers

• Comprehensive benefits package (medical, dental, vision, and life insurance).
• Shorter workdays every Friday, year-round.
• A stable, growth-oriented workplace where precision and accountability are valued.
• The opportunity to support advanced technologies used by defense and law enforcement professionals worldwide.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Ability to commute/relocate:

• Woodbridge, ON L4L 6A3: reliably commute or plan to relocate before starting work (required)

Experience:

• International Logistics: 2 years (required)

Language:

• English (required)

Work Location: In person