Office Administrator/receptionist

**The Opportunity**:
Tetra Tech is adding an** Office Administrator / Receptionist** to our **Admin**team based in **Calgary, AB**.**

**Why Tetra Tech**:
At Tetra Tech, we are **Leading with Science** to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Our office specializes in small to mid-sized projects for clients across Canada. The types of clients we work for include:

- Heavy Industrial Facilities
- Pipelines and Refineries
- Mining and Mineral Processing
- Municipal & Utilities
- Water Treatment

**Your Impact**:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

**Your Role**:
**Reception (40%)**
- Greet and welcome clients, visitors, and staff in a professional and friendly manner.
- Answer and direct incoming calls; respond to general inquiries.
- Manage incoming and outgoing mail, couriers, and deliveries.
- Maintain the reception area and ensure a welcoming environment.
- Conduct activities in line with internal procedures, legislation, and industry standards.
- Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.
- Work in a safe manner at all times and report all health and safety incidents and concerns.
- Additional duties as required.

**Office Administration (40%)**
- Act as the central resource for office-related needs, ensuring employees have the tools and information to work effectively.
- Perform general office duties, including filing, ordering supplies, and maintaining office inventory.
- Oversee upkeep of common areas (meeting rooms, kitchens, reception, copy areas).
- Coordinate and support office events, including social activities, charitable initiatives, and staff functions.
- Manage safety equipment administration and ensure compliance.
- Draft, review, and distribute internal communications and announcements.

**Project Administration Support (20%)**
- Assist with preparation of documents, reports, spreadsheets, presentations, and correspondence.
- Take meeting minutes for project or engineering meetings when required.
- Provide support for meeting coordination, scheduling, and logistics.
- Assist with editing and formatting reports/documents.
- Support expense processing, invoice tracking, and travel bookings as needed.

**Qualifications**:

- Certificate/Diploma in Office Administration, Business, or a related field; a Bachelor’s degree is an asset.
- Experience in office administration, reception, or office management, preferably supporting small teams.
- Experience working in an engineering or professional services environment is an asset.
- Demonstrated experience providing administrative support to senior leaders.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience editing and formatting/publishing documents is an asset.
- Familiarity with SharePoint or other document management systems/databases is an asset.
- Flexible, adaptable, and able to learn quickly in a dynamic environment.
- Excellent interpersonal skills with the ability to build relationships and work collaboratively.
- Strong verbal and written communication skills, with attention to detail.

**Life at Tetra Tech**:
The perks of working at Tetra Tech include:

- Comprehensive and market-competitive benefits, available on day one of employment.
- We have embraced a hybrid culture. Work remote and at our great office location, right in the heart of downtown Calgary.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.

**About Tetra Tech**:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 30,000 employees who are working together to provide smart, scalable solutions for challenging projects.