Receptionist and Office Services Coordinator

3 days ago

Calgary, Canada Baywest Homes Full time

Position: Receptionist and Office Services Coordinator

Reporting to: Executive Assistant

Location: Calgary Corporate Office (on-site)

**Job Purpose**:
The Receptionist and Office Services Coordinator plays a vital role in creating a welcoming and professional environment, ensuring that every interaction reflects the company’s values and commitment to exceptional service. In addition, this role oversees all office services requirements and supports administrative tasks as coordinated by their leader. This role fosters a professional environment, promotes teamwork, and drives organizational goals through proactive, self-starting initiatives.

**Key Responsibilities**:

- Provide a great first impression when greeting all visitors and direct them to the appropriate boardrooms or individuals within the office.
- Assist and direct callers by providing the right information about the organization and its services in a prompt and professional manner.
- Send out and receive incoming mail and courier deliveries as well as oversee daily mail distribution.
- Schedule and coordinate meeting and calendar invitations.
- Prepare the corporate events calendar.
- Handle Boardroom bookings as needed including updating meeting calendars for each boardroom daily.
- Manage the Company Business Process Manual.
- Manage and assist in IT Services for both the office and show homes.
- File materials in hard copy or electronic as required.
- Manage and purchase office supplies as needed, ensuring purchases align with budget, while maintaining cost-effective practices to achieve budget savings.
- Manage photocopiers, printers and printer supplies. This includes those printers and copiers outside of the main office.
- Ensure all office, kitchen and Showhome supplies are stocked and replenished as necessary.
- Daily maintenance of coffee machine and restocking coffee supplies.
- Ensure that dishes are unloaded and loaded each morning and evening in the bistro.
- Collaborate with your leader as needed on various projects and initiatives.
- Assist with office management duties as required.
- Provide back-up support to other Administrative Assistant roles as coordinated by your leader.

**Qualifications**:

- 2-5 years of related Receptionist and Office Services experience within an office environment is ideal.
- Previous customer service work experience in the residential development industry is considered an asset.
- Proficient use of Microsoft Office software - Word, Excel, PowerPoint.
- Exceptional organization and communication skills (written and verbal)
- A positive and collaborative team approach to accomplishing tasks and projects.
- Passionate about their role and brings ideas for continuous improvement to their leader.
- Self-starter who is comfortable to ask questions and prides themselves on accuracy and attention to detail.
- **How to Apply**_

We thank all applicants in advance for their interest in joining the team with Baywest Homes and Section23, however only those selected for an interview will be contacted.

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Receptionist: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-03-04

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