Office Administration Assistant

5 days ago

Niagara Falls, Canada Emerald Retirement Residence Full time

Join our Team We are looking for a Full-Time Administration Assistant

**Reports To**: General Manager/Designate

**Qualifications**:
1. Previous employment in healthcare residence an asset but not mandatory

2. Must have a total understanding of bookkeeping practices, prepare financial reports and statements, and conduct reviews as required. Keep compliance with the Regulatory bodies and legislation, Prepare documents required.

**Physical Demands**:

- Sitting for extended periods at a desk for computer/typing work.
- Standing for extended periods of time
- Walking short distances and up/down staircases.
- typing and/or use of a computer keyboard proficiently
- pulling/pushing/lifting to open and/or relocate binders, carts, etc up to 10lbs
- Reading/Seeing documentation both in paper format and on a computer screen for extended periods of time.
- Hearing differences in phone ring tones and/or in fire system horns or alerts for emergency response purpose
- Speaking/communicating in front of audiences and with individuals who may have impairments and disabilities

**Responsibilities**:

- Assist general Manager & Assistant General manager where required.
- Provide support to the General Manager & Assistant general Manager for public relations, employees and resident care of the operations of the home.
- Provide to support to all members of the management team.
- Set-up depositor information packages along with setting up resident files.
- setting up employee files
- Training & Orientation for new employees.
- respond to questions from potential residents, family members when required.
- Type correspondence including confidential material. Composes correspondence that does not require General Manager or Assistant general manager attention.
- Co-ordinate meetings and schedule appointments as necessary.
- Maintain inventory and office supplies
- Maintain a complete set of accounting records in the residence, or where part of a chain, keep one or more sections of a complete set of books or records relating to certain phases of the business transactions
- Perform payroll duties necessary for the calculation of accurate wages and salaries of all staff.
- Maintain confidentiality of all financial, personnel's and resident date.
- Be Knowledgeable of an practice residences fire and safety programs.
- Oversee and co-ordinate reception staff.

This requires attention to detail, physical strength, and the stamina to work long shifts. We require applicants who are able to work immediately. Must have a fast, fun, and friendly attitude.

Hours/Days: 9 am to 5 pm/ Monday to Friday

**Other requirements**:
Proof of vaccination

Police Check (Vulnerable Sector)

2 References

TB Test (2Step)

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

COVID-19 considerations:
We do the Recommended Covid-19 requirements by wearing a Mask at all times and Regular Screening.

Ability to commute/relocate:

- Niagara Falls, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

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