Office Administrator

2 weeks ago

Niagara Falls, Canada OLiV International Inc Full time

The Position:
We have an opening for a full time Administrative Assistant and looking for an experienced person to undertake all aspects of Office administration

**Responsibilities Include**:

- Keeps the office running smoothly and efficiently.
- Greeting clients
- Coordinating with sales reps & retail clients
- Manages incoming phone traffic, distributing calls to appropriate parties.
- Sorts and distributes inbound hard copy mail and couriered items.
- Files electronic and hard copy non-project documents.
- Monitors and replenishes approved promotional items.
- Liaises with assigned vendors to schedule deliveries and services on a timely basis
- Runs periodic banking, post office, courier or office supply errands.
- Monitors and replenishes office and kitchen supplies.
- Types correspondence and other documents as required.
- Performs other administrative duties as assigned.
- Assist with E-Commerce Division (Including order fulfillment, customer questions and paperwork)
- Inventory Management & Replenishment

**Accounting Responsibilities**:

- Perform a variety of general accounting support tasks
- Invoice processing/Payments
- A/R and A/P accounts reconciliation
- Credit and Collections
- General ledger entries
- General filing
- Data entry using Excel/QuickBooks

**Skills & Requirements**:

- Take Initiative & Self reliant
- Proficient in QuickBooks Desktop Pro, Excel, Word, Outlook.
- Good command of standard spoken and written English. (French is an Asses)
- Cordial, positive, diligent, punctual, and well-organized.
- Minimum 3 years of bookkeeping and office duties.
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize, and work under pressure
- Ability to complete task with mínimal supervision
- Ability to adapt to changing circumstances with good problem-solving skills and interpersonal communication skills.
- Diploma in office administration (an asset)
- Bilingual (an asset)

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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