Office Administrator/receptionist

**Summary**:
**Duties**:
Duties may include but will not be limited to the following:
**Office Administration**:

- Answer all incoming telephone calls and provide information to callers, take messages or transfer calls to appropriate individuals.
- Greet visitors and handle their inquiries or direct them to the appropriate person according to their needs.
- Manage incoming and outgoing mail, eFax and courier items.
- Monitor the use of office supplies and maintain adequate levels of inventory.
- Assist in the planning and preparation of meetings, conferences, and conference calls.
- Assist with ordering lunches for internal stakeholders.
- Assist with the coordination of company events and employee functions.
- Administrative duties to include but not limited to, photocopying, faxing, and filing.
- Other duties as directed by Director, Human Resources.

**Human Resources/Payroll/Finance/HSE/Operations**:

- Verify employee timesheets for accuracy and send time reports to payroll on a weekly and bi-weekly basis.
- Complete employee profile configuration, onboarding and offboarding through our HRIS (UKG) platform.
- Must be an example of good judgment, strict confidentiality, and adherence to legislation, company policies and procedures.
- Maintain and update the organizational chart and company telephone contact list.
- Verify and complete invoices and payment requests in a timely manner.
- Increase knowledge of the HSE Policy and Manual and maintain a positive attitude towards the health and safety of myself and my coworkers.
- Take ownership of HSE issues and demonstrate enthusiasm and support for HSE.

**Qualifications and Experience**:

- Proficient with Microsoft Office (Excel, Word, Outlook, Power Point).
- Detail oriented, strong organizational skills, prioritization and time management skills.
- Work independently and productively.
- Motivation to multi-task and self-manage workload in a fast-paced environment.
- Strong communication skills both written and verbal.
- Excellent interpersonal and communication skills to work with internal and external clients.
- Timecard experience coupled with UKG experience is considered an asset.

The Office Administrator must represent TransCanada Turbines in a professional, polite, positive, organized, innovative and customer-focused manner, and ensure that all visitors are delighted with the level of responsiveness and attention they receive while in the care of the company.

The minimum training and/or educational requirement for this role is two (2) years related experience or a combination of education and experience that allows the individual to adequately perform the role, determined by the Director, Human Resources.

**Personal Characteristics**:

- A willingness and desire to learn the business of TCT.
- Drive and motivation to multi-task and self-manage in a dynamic, fast-paced environment.
- Excellent interpersonal and communication skills to work with internal and external clients.
- The ability to establish and maintain good working relationships with co-workers, supervisors, and other internal personnel.
- Acute analytical and critical thinking skills

Employee/team flexibility is of prime importance to TransCanada Turbines. It is important that all employees are willing and able to assist with any activity, at any time, as necessary to support the needs of a changing and demanding customer base in the gas turbine repair and overhaul business.

**Company Requirements**:
Successful completion of a criminal background check.

**We Offer**:

- A full comprehensive benefits package, 100% employer paid
- Company paid RRSP contributions
- Disability & Life Insurance
- On-site parking
- Casual dress
- Paid time off
- Bonus

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**Behaviors**: Preferred
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Preferred
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
- Goal Completion: Inspired to perform well by the completion of tasks
- Self-Starter: Inspired to perform without outside help