Receptionist

Do you want to be part of a passionate, growing team? Do you want to be part of a Company that excels and exceeds? Do you take pride in delivering high quality in everything you do? Are you interested in a career with the Pacific Northwest’s largest architectural glass fabricator?
If the answer is YES, then read on
We're looking for a dynamic and organized individual to be responsible for providing administrative support to the Calgary (Airdrie) location of Vitrum Glass Group. This role will focus on managing day-to-day office operations, providing exceptional customer service, assisting with administrative tasks, and coordinating events, all while ensuring smooth and efficient operations.
**Key Responsibilities**:Administrative Support**:

- Answer incoming phone calls, direct inquiries, and provide basic information to customers and team members.
- Greet visitors and customers in a professional and welcoming manner.
- Handle mail distribution and ensure timely delivery of all correspondence.
- Assist with purchasing, including matching invoices with purchase orders and tracking expense reports.
- Maintain and organize office supplies and equipment.
- Assist shipping department with paperwork and pick up orders.

**Office Operations Coordination**:

- Coordinate receiving of deliveries and ensure items are accurately logged and distributed.
- Assist with customer visits, including organizing food, snacks, drinks, and other accommodations to ensure a positive experience.
- Help with organizing and coordinating company events, both internal and external, ensuring all logistics are handled smoothly.
- Coordination of customer template orders and creating files for programmers.

**Customer Service and Communication**:

- Serve as the first point of contact for visitors and customers.
- Manage communication between departments to ensure accurate and timely information flow.
- Keep office area clean, organized and tidy.

**Required Qualifications**:

- Proven experience in an administrative support or office coordination role.
- Excellent organizational and multitasking skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Teams).
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving abilities.
- Professional demeanor and positive attitude.

**Preferred Qualifications**:

- Previous experience in a manufacturing or industrial environment.
- Experience with invoicing or basic accounting functions.
- Knowledge of office management procedures and the ability to adapt to changing environments.
- Experience as administrative assistant or receptionist.

**Equity Statement**: Vitrum Glass Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required. Consistent with our commitment to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members, and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require accommodation, please advise the hiring manager or recruiter.