Bookkeeper/administrative Assistant

7 days ago


Calgary, Canada Katra Construction Full time

This position invites you to be your best at what you love. A small, locally owned renovation and construction company specializes in design and construction. They are expanding & seeking a committed full-time (35/hrs per week) administrative assistant who is ready to contribute their talents & expertise to an environment focused on cooperation & respect.

This in-office position is imperative to create an efficient, productive & effective flow of work. It supports the Owner with the fine details & helps to manage tradespeople, homeowners, suppliers & new business with expert project management.

This will be a contract position with a starting rate of $22-25/hr depending on experience and qualifications, plus mileage.

**RESPONSIBILITIES INCLUDE (but not limited to)**:
Admin Work:
Perfect & enforce systems & procedures to uphold well-run systems

Scheduling for multiple projects at a time

Implement & track all project budgets

Gather all info from suppliers/trades for quoting purposes and draft quotes

Ordering product & managing orders through duration of projects

Change order management

Inventory management of project materials

Pick up materials & deliver to either onsite or office (must have own transportation)

Paper & computer filing management

CRM/Database implementation and maintenance

Maintain business insurance policies & WCB for sub-trades

Manage updates & changes to website with website company

Maintain & manage office, office supplies, equipment & any coordination with IT consultants

Miscellaneous office errands as well as personal errands for the Owner

**Bookkeeping/Financial**:
Establish & maintain a highly organized and efficient bookkeeping system

Manage project budgets

Accounts Receivable & Accounts Payable

Monthly bank reconciliations

Manage client billing

Sales Tax; monthly prep & filing of quarterly sales tax

Project Reconciliations

Research & resolve invoice/accounting discrepancies and issues

Provide weekly, monthly & annual financial statements, cash flow status reports & strategic planning

Year-end accounting and income tax preparation, in coordination with CPA. Resolution of any tax issues that arise after filing

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- QuickBooks: 1 year (required)
- Bookkeeping: 1 year (required)

Work Location: One location



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