Bookkeeper/administrative Assistant
7 days ago
This position invites you to be your best at what you love. A small, locally owned renovation and construction company specializes in design and construction. They are expanding & seeking a committed full-time (35/hrs per week) administrative assistant who is ready to contribute their talents & expertise to an environment focused on cooperation & respect.
This in-office position is imperative to create an efficient, productive & effective flow of work. It supports the Owner with the fine details & helps to manage tradespeople, homeowners, suppliers & new business with expert project management.
This will be a contract position with a starting rate of $22-25/hr depending on experience and qualifications, plus mileage.
**RESPONSIBILITIES INCLUDE (but not limited to)**:
Admin Work:
Perfect & enforce systems & procedures to uphold well-run systems
Scheduling for multiple projects at a time
Implement & track all project budgets
Gather all info from suppliers/trades for quoting purposes and draft quotes
Ordering product & managing orders through duration of projects
Change order management
Inventory management of project materials
Pick up materials & deliver to either onsite or office (must have own transportation)
Paper & computer filing management
CRM/Database implementation and maintenance
Maintain business insurance policies & WCB for sub-trades
Manage updates & changes to website with website company
Maintain & manage office, office supplies, equipment & any coordination with IT consultants
Miscellaneous office errands as well as personal errands for the Owner
**Bookkeeping/Financial**:
Establish & maintain a highly organized and efficient bookkeeping system
Manage project budgets
Accounts Receivable & Accounts Payable
Monthly bank reconciliations
Manage client billing
Sales Tax; monthly prep & filing of quarterly sales tax
Project Reconciliations
Research & resolve invoice/accounting discrepancies and issues
Provide weekly, monthly & annual financial statements, cash flow status reports & strategic planning
Year-end accounting and income tax preparation, in coordination with CPA. Resolution of any tax issues that arise after filing
**Salary**: $22.00-$25.00 per hour
**Benefits**:
- Casual dress
- On-site parking
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- QuickBooks: 1 year (required)
- Bookkeeping: 1 year (required)
Work Location: One location
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