Bookkeeper/administrative Assistant

Come Work with Us

We offer a competitive salary based on experience and a welcoming workspace.

**_Bookkeeping and Finance: _**

**1. Accounts Payable** (_A/P)_:

- Code and key accounts payable for, and process timely payments by cheque, online and credit card.
- Key and verify invoices using appropriate information and coding by division and cost code.
- Work with purchasing to enter all PO driven invoices.
- Work with the service manager to enter all non-construction invoices.
- Balance statements from vendors.
- Refine vendor relationships, and negotiate payment terms to our benefit.
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts.

**2. **_**Accounts Receivable** (A/R)_:

- Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
- Process payments received by cheque, credit card, e-transfer, money order and cash.
- Customer invoicing as required for service divisions.
- 3. Banking: Monthly bank/visa reconciliation and analysis of accounts and variances.
- Reconcile Cash register every week.
- Verify Payment Terminal payments.
- Deposit cheques as posted to A/R.
- Complete physical bank deposits as required, and ensure cash till is adequately stocked.

**3. Book keeping**:

- Track employee purchases - ensure the appropriate use of company credit cards.
- Work with and support Leadership Team to ensure all expenses are tracked and costs reduced
- Prepare weekly financial reports and correspondence for internal or external review
- Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.
- File and sort documents (paper and electronically, creating consolidated reports when necessary)
- Various accounting, journal entries, and inventory adjustments.
- Set up and disposal of assets, maintain depreciation schedule.5. Payroll:

- Responsible for downloading LMN time, and correcting or addressing any payroll changes weekly.
- Monitor payroll on a weekly basis for any payroll deductions etc.

**4. Health and Safety and Human Resources**:

- Human Resources include processing T4s, ROEs.
- Manage employee benefit plan.
- Maintain vacation, sick leave and attendance records.
- Maintain a list of employees.

**5. Office Organization and Administration**
- Requesting documents from clients
- Updating SharePoint / OneDrive with files
- New employee orientation - review all new hire paperwork with new hires, distribute employee handbook and policies.
- Assist hiring manager in placing job ads.
- Enter new customer information into QuickBooks.
- Maintain purchasing and stock of all office supplies.
- Purchase plate stickers / Vehicle stickers.
- Responsible for filing all documents, invoices, ownerships, employee information, etc., daily.
- Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc., are maintained in good order.
- Document procedures, processes and policies.
- Assist with organization of Company special events - BBQ’s, Quarterly Parties, client parties.
- Contribute to and/or complete special projects as assigned.
- Prepare internal presentations, slideshows and documents as required.
- All other duties/responsibilities as required, assisting co-workers and owners as required.
- Comply with all company policies/procedures and safety requirements. Customer Service
- Backup Office Manager for greeting and communicating with customers.
- Answer phone calls.
- Gather complete lead information from potential customers

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$26.00 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay