Administrative Assistant for Office Operations

2 weeks ago


Vancouver, British Columbia, Canada Arrow Transportation Systems Inc. Full time
About Arrow Transportation Systems Inc.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Arrow Transportation Systems Inc. in an office setting.

Job Summary

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars and conferences, managing contracts, and overseeing the preparation of reports.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events;
  • Coordinate the flow of information within the team;
  • Direct and control daily operations;
  • Open and distribute mail and other materials;
  • Plan and control budget and expenditures;
  • Plan and organize daily operations;
  • Record and prepare minutes of meetings, seminars, and conferences;
  • Determine and establish office procedures and routines;
  • Schedule and confirm appointments;
  • Manage contracts;
  • Answer telephone and relay telephone calls and messages;
  • Answer electronic enquiries;
  • Oversee the preparation of reports;
  • Order office supplies and maintain inventory;
  • Arrange travel, related itineraries, and make reservations;
  • Greet people and direct them to contacts or service areas;
  • Type and proofread correspondence, forms, and other documents;
  • Perform data entry;
  • Provide customer service.
Requirements
  • 1 year to less than 2 years of experience in a similar role;
  • Strong organizational and communication skills;
  • Ability to work independently and as part of a team;
  • Fast-paced environment with attention to detail;
  • Work under pressure with minimal supervision;
  • Excellent oral and written communication skills;
  • Flexibility, adaptability, and reliability.
What We Offer
  • A competitive salary range of $50,000 - $75,000 per year;
  • A comprehensive benefits package, including health, dental, and disability benefits;
  • Opportunities for professional growth and development;
  • A dynamic and supportive work environment.


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