Office Administrator

4 weeks ago


Toronto, Ontario, Canada Ontario Ltd Full time
Job Description

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Ontario Ltd.

About the Job

This permanent role offers an excellent opportunity for someone looking to gain experience in a fast-paced office environment.

Key Responsibilities
  • Coordinate seminars, conferences, and meetings, ensuring smooth execution and timely completion.
  • Record and prepare minutes of meetings, maintaining accurate documentation and communication.
  • Develop and establish efficient office procedures and routines to enhance productivity.
  • Schedule and confirm appointments, utilizing effective time management skills.
  • Handle incoming calls and messages, providing exceptional customer service and support.
  • Compile data, statistics, and other information, presenting findings in a clear and concise manner.
  • Maintain inventory and order office supplies, ensuring a well-stocked and organized workspace.
  • Greet visitors and direct them to relevant contacts or service areas, providing a warm and welcoming experience.
  • Set up and maintain manual and computerized filing systems, guaranteeing seamless access to essential documents.
  • Prepare and proofread correspondence, forms, and other documents, adhering to high standards of accuracy and attention to detail.
Required Skills and Qualifications

To be successful in this role, you will require:

  • A college diploma or equivalent from a program lasting 1-2 years.
  • At least 1 year of experience in an administrative capacity.
  • Proficiency in MS Excel and MS Office.
  • Excellent communication and organizational skills.
  • Ability to work under pressure and maintain attention to detail.
  • Flexibility, reliability, and a strong work ethic.
Benefits

This role offers a competitive salary and a range of benefits, including:

  • A permanent position with opportunities for growth and development.
  • Free parking available on site.
  • A dynamic and supportive work environment.
  • Flexible hours, with approximately 30-35 hours per week.
  • Work Language: English.
Estimated Salary

The estimated annual salary for this role is between $45,000 and $55,000, depending on experience and qualifications.



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