Administrative Support Specialist

2 days ago

Oakville, Ontario, Canada Oakville Market Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oakville Market. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate and Manage Office Operations
    • Oversee the flow of information within the team to ensure seamless communication and collaboration.
    • Direct and control daily office operations, ensuring that tasks are completed efficiently and effectively.
  • Supervise and Support Colleagues
    • Supervise and support other workers to ensure they have the necessary resources and guidance to perform their duties.
  • Administrative Support
    • Schedule and confirm appointments, meetings, and events.
    • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
    • Order office supplies and maintain inventory levels to ensure that the office is well-stocked and equipped.
    • Arrange travel, itineraries, and make reservations as needed.
    • Greet visitors and direct them to the appropriate contacts or service areas.
    • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
    • Recruit and hire workers, and carry out related staffing actions.
    • Perform basic bookkeeping tasks, including data entry and record-keeping.
  • Computer and Technology Skills
    • Proficient in Microsoft Office, including Word, PowerPoint, and Excel.
    • Familiarity with Adobe Acrobat Reader and electronic mail systems.
  • Area of Work Experience
    • Purchasing, procurement, and contracts.
  • Area of Specialization
    • Reports and records.
    • Financial statements.
    • Invoices.
  • Transportation/Travel Information
    • Willing to travel regularly, with access to public transportation.
  • Work Conditions and Physical Capabilities
    • Fast-paced environment requiring attention to detail and multitasking skills.
  • Personal Suitability
    • Ability to multitask and prioritize tasks effectively.
    • Excellent written communication skills.
    • Strong time management and organizational skills.
    • Quick learner with a positive attitude.

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